Finance & Subcontract Officer

Department: PMI Impact Malaria

Based in: Nairobi, Kenya

Reports to: Finance Manager

Travel: Regional travel within Africa

Who we are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 4,500 entrepreneurial development professionals located in over 35 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.

Impact Malaria Program

The US Presidents Malaria Initiative (PMI) Impact Malaria project is PMI’s flagship global malaria service delivery project, helping to improve the quality and increase the delivery of malaria diagnosis and treatment services in up to 27 countries around the world. PMI Impact Malaria is a USAID contract hosted and led by PSI as the prime contractor.

PMI Impact Malaria works with national malaria control programs to help tackle these challenges by:

• Closing the gaps in malaria service delivery to get the right medicine, with the correct diagnosis, to patients in need, in the timeliest manner.
• Unlocking the potential of key drug-based approaches, by helping countries to introduce, implement, and scale-up proven innovations to move countries forward in their elimination efforts, according to each country’s unique malaria situation.
• Strengthening malaria health systems and the use of data for decision-making to link operational research and country-led dialogue with global technical leadership for the means of accelerating service delivery improvements and advancing key learnings.

The PMI Impact Malaria (IM) team is a result focused, multi-disciplined and multi-cultured team, based out of Washington DC, working through PSI country offices as well as through our partners Jhpiego, MCDI and UCSF.

The PMI Impact Malaria (IM) project under Population Services International (PSI) seeks a Finance & Subcontract Officer (F&SO) to review subcontractor invoices. The F&SO should have experience managing finances on donor funded projects, be a team player, and have a systems-oriented approach.

Your contribution

• Review and process subcontractor financial reports against budgets, including performing reviews of subcontractors’ reported expenditures. This includes reviewing subcontractor expenditures’ supporting documentation and respective internal controls.
• Implement subaward/subcontractor management tools, templates, methods; and processes developed by PSI Global Services’ Grants and Contracts Department. This includes performing, documenting, and filing essential subaward/subcontractor management tasks (e.g., pre-award assessments, selection & negotiation memos, site visits reports, monitoring plans, financial report review checklists, management letters, important email communications, pre-closeout letters, modifications, etc.)
• Coordinate closely with Impact Malaria Finance and Program teams at PSI Global Services to confirm and document correlation between subcontractor’s reported financial expenditures and subcontractor’s reported programmatic performance/results
• Liaise with Impact Malaria Finance Officers to confirm payments to subcontractors and reconcile final invoices.
• Update all financial performance trackers and dashboards accordingly
• Provide necessary critical thinking to ensure issues are identified and raised in a timely manner. This includes recommending process improvements accordingly.
• Provide support in responding to and resolving audit issues, including timely implementation of audit management actions plans.
• Travel regionally to other countries to conduct subcontractor monitoring site visit (in-person) and review of subcontractor reported expenditures.
• Other tasks as assigned.

What are we looking for?

The basics

• Bachelor’s degree in Accounting, Finance, or related field
• A minimum of 3 years of relevant experience; including 2 years of USAID contract or award management experience would be an advantage
• Expert Excel user, including pivot tables and advanced functions; familiarity with data query tools is helpful (Access, SQL)
• Demonstrated analytical skills and financial expertise including experience in the preparation and review of budgets and financial reports
• Understanding of systems audit and articulating clear practical recommendations
• Ability to work well with others, meet deadlines, and respond to changes in priorities
• Ability to work well independently, take initiative, set priorities and see projects through completion
• Excellent communication and presentation skills in English
• References will be required
• Must have work authorization for Kenya

STATUS

• Full time national position