Finance Officer – Ukraine (National)

Mission

In Ukraine, Geneva call is launching a multiyear program to answer to the current situation aiming in the short term to build knowledge among all parties involved in the conflict; and over the middle-long term to leverage policy development and enforcement of norms related to the protection of civilians and public infrastructure and negotiating humanitarian access. Overall, Geneva Call aims to develop humanitarian engagement with armed parties and communities as a means to create space for dialogue on the protection of civilians. Geneva Call works in the whole territory of Ukraine.
Geneva Call consists of many diverse nationalities, cultures, languages and opinions. Geneva Call is an inclusive working environment for all its staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

Role

The Finance Officer will be responsible for ensuring transparent management of the Finance department of the Geneva Call’s office according to the internal procedures and guidelines, as well as to the local legislation; Adhere to Geneva Call policies, tools and handbooks; Ensure proper filing of administrative finance documents; Prepare and develop status reports as required; Implement delegated Finance according to the plan of action.

Main activities

Cash Management

• Facilitate withdrawal/banking transactions including requests for wire transfer to other offices;
• Review purchase requisitions, request for payments, reimbursements and liquidation;
• Ensure cash payments;
• Prepare cash requests in coordination with the head of mission;
• Ensure all tax payments are deducted and filed to the relevant tax authority.

Book-keeping

• Verify the registration and coding of all financial transactions in accordance with financial procedures;
• Enter all transactions items according to the chart of accounts;
• Consolidate all liquidations of the monthly operational expenses;
• Weekly review of the liquidity based on the cash position;
• Scan all supporting documents and send them electronically to Headquarters;
• Ensure the archiving of all approved and registered financial documents;
• Assist the auditors for the annual audit, donor’s audit and audit of the tax authorities.

Controlling & Reporting

• Provide regular information to the Support Coordinator on the state of finances;
• Prepare and update budget monitoring documents on monthly basis;
• Prepare monthly financial reports and present them to the Support Coordinator for validation;
• Ensure all donor requirements and conditions are strictly followed;
• Assist in the consolidation and finalization of annual country programme budget.

Main qualifications

Education and experience

• Bachelor’s Degree in Accounting.
• At least 3 years of work experience in Finance and Administration with humanitarian or international organizations.

Technical skills

• Administrative and HR management skills;
• Operating relevant IT Tools for admin and logistics;
• Strong communication and people management skills;
• Report writing skills.

Languages

• English (C1-C2)
• Ukrainian / Russian (B2-C1)

Qualifications

• High level of integrity and accountability;
• Natural affinity for networking and relationships building;
• Flexibility;
• Be exemplary in portraying Geneva Call’s values and ethics;
• Good team player and facilitator of teamwork;
• Sharing knowledge;
• Drive for results;
• Proactive and good communicator;
• Solution oriented.

Performance management

The employee will be accountable for the responsibilities and the competencies, in accordance with the GC Performance Management p. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework

Conflict of interest

Any candidate affiliated to, or openly supporting, one or more interest groups opposed to the Foundation’s principles and values, or whose previous position could engender safety issues for co-workers at Appel de Genève / Geneva Call, will be excluded from this selection process.

Conditions

• Position : Finance Officer
• Type of Contract: Fixed term contract, National position
• Activity rate: 100%
• Work place: Lviv, Ukraine (subject to change according to context)
• Preferred start date: May 23rd, 2022