Finance Officer Somalia Program

Affirmative Action/Equal Opportunity Employer

The American Friends Service Committee (AFSC) is a Quaker organization that includes people of various faiths who are committed to shared and sustainable peace, an economy that works for people and earth, Just Approaches to Forced Displacement and Migration. Its work is based on the Quaker belief in the worth of every person and faith in the power of love to overcome violence and injustice.

Job Description

Job Title: Finance Officer Somalia Program

Job Category: Exempt

Status: Full Time, Contract (2 years)

Supervisor: Regional Finance and Administration Manager

Region/Unit: Somalia, International Programs – Africa

Location: Nairobi, Kenya with frequent travels to Somalia

Program Description: AFSC works on behalf of American Quakers to build peace with justice in Africa and around the world. AFSC has been active on the African continent for over 50 years. The AFSC started to work in Somalia in 2008. AFSC focuses on conflict prevention and peacebuilding, social justice, human displacement, Migration, and humanitarian assistance. Its geographic priorities are chosen according to the impact and potential for conflict.

Summary of Responsibilities: Under the supervision of the Regional Finance and Administration Officer, the Finance Officer Somalia Program is responsible for the DADOKI finance activities. The purpose of this position is to support Somalia Program DADOKI grant work by developing and upholding quality standards for financial control and supervision, build capacity of staff and partners in the country on financial implementation, accounting and monitoring and evaluation.

Essential Responsibilities and Duties:

• Support the development of financial systems at regional/country office and partner level and ensure capacity development of staff in program and operations in the area of financial monitoring and adherence to AFSC policies and procedures.
• Provide financial oversight of the DADOKI Project by supervising, monitoring and analyzing financial reports against approved budgets, and ensuring timely submission of financial reports (Income & Expenditure report variance reports) for program decision making.
• Preparation of quarterly and bi-annual donor cashflow projections.
• Responsible for the BftW DADOKI grant. Ensure the funds flow in and give regular reports on utilization of funds, available savings, undisbursed funds due to unsatisfactory financial reporting, unused funds, etc.
• Develop strong partnerships with DADOKI lead partner (LWF) on all finance matters.
• Prepare DEP financial reports.
• Verification of partners’ financial reports, accountability of partner advances and timely transfer of funds.
• Review payment requests and grants related outlines to ensure that all agreed outputs and account lines have been used in accordance with the partner MOUs.
• Thorough review of the Microsoft Dynamics 365 BC transactions before approval and posting for the Africa Regional Office.
• Review audit reports and follow-up with partners on the implementation of the recommendations as per the management letter.
• Work hand in hand with the program officers to prepare proposals and budget to donors by providing financial guidance.
• ARO staff and consultants advance accounts reconciliation. Follow up on accountability and banking of cash returned within 10 days of return from trip.
• Verification of petty cash vouchers and monitoring petty cash and bank balances to ensure sufficient funds are always available depending on program needs.
• Prepare donor financial reports in line with donor reporting requirements together with program staff and for audit purposes.
• ARO payroll preparation in liaison with the Regional Finance and Administration Manager.
• Any other duties assigned by the supervisor from time to time.

Minimum Qualifications:

• A Bachelors’ degree in Finance or any other business-related field
• Professional qualification of CPA(K) or ACCA
• At least three years of relevant experience
• Good writing, reporting and communication and interpersonal skills
• High level of integrity and work ethics
• Ability to identify problems, determine and implement solutions
• Capacity to solve problems, self-driven
• Able to work with minimum supervision
• Must have understanding and respect for the principles, concern, and considerations of AFSC in regard to issues of race, class, nationality, religion, gender, sexual orientation, and disability

Assignment: This position will be offered on an initial two (2) year contract with possibility of renewal.

The American Friends Service Committee is an Affirmative Action/Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability.

AFSC’s Central Office and some of its offices in the U.S are unionized workplaces. This position is not represented under the Collective Bargaining Agreement.

AFSC maintains a deep commitment to a mandate of care for our staff and communities, and thus requires vaccination for COVID-19; as well as adherence to social distancing, masking, and office occupancy protocols.

The American Friends Service Committee is a smoke-free workplace.