Finance Officer (Local Position)

Duty Station: L’viv (Ukraine)

Starting Date: As soon as possible

Duration of Contract: 1 year

Reporting Lines/Line Management: Finance Coordinator

Job Summary:

The Finance Officer ensures the effective and efficient financial operations of the Care Ukraine Office. S/He is responsible for checking all accounting reports before uploading/in-putting into the financial software.

This position has the primary responsibility of disbursement of all payment requests by entering all transactions into the financial software in a timely and correct manner. The incumbent is also responsible for the preparation of bank reconciliation statements and cash recap on a monthly basis, follow up for the settlement of project/travel advances with CARE staff, vendor advances for procurement and processes the monthly staff payroll

The Finance Officer requires very strong accounting and finance knowledge, analytical skills, attention to detail, ability to work effectively under time pressure, is a team player and proactive individual with ability to offer structured guidance. In addition, S/He must have proven experience of training of non-finance staff and proficiency in Excel and financial software packages.

Main Duties and Responsibilities:

1. Cash disbursement.

• Check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached.
• Consult with Administration and Procurement staff at all times on completeness of supporting documentation for all payment requests and take necessary action to expedite the settlement of all outstanding invoices or utility bills.
• Check all payment requests for travel related expenses and advances to staff, ensuring that payments are supported by the relevant documentation i.e. TER.
• Review and ensure all salary and benefits payments for contracted staff and consultants are valid and supported by current contracts.

2. Cash receipt.

• Review the cash receipts or bank deposit slips and book cash receipts into the financial software.
• Adjust appropriate sub-legers of staff or vendors for all deposits slips for the bank.
• Record receipts from donors in AR for all funds received from donors forproject activities

3. Adjusting Journal Transactions.

• Enter transactions into the financial Software as advised by Financial Manager.
• Attach all relevant supporting documents with the adjusting vouchers.

4. Execute treasury functions including timely preparation of bank reconciliations.

• Prepare fund transfer requests to transfer funds from the Lviv office to other sub-office cash accounts for review by the Finance Manager.
• Review the cashbook balances after each payment run to ensure cheques processed hit the right cashbook. Also ensure that the Lviv office cash budget is prepared in a timely manner to facilitate the immediate replenishment of funds to meet operations.
• Receive monthly bank statements from all banks and prepare monthly bank reconciliation and cash recap every month.
• Review and clear reconciling items periodically.

5. Emergency Response / Staff Security

• Take a lead role in facilitating timely, quality administrative support during the emergency response.
• Promote a safe and secure work environment, foster a safety and security culture and ensure consistent application of, and compliance with, CARE safety and security policies and procedures.

6. Perform other duties and responsibilities assigned by the supervisor

Key Interactions:

Internal: Finance Coordinator

External: Vendors, Partner Staff, Banking Officials.

Required:

• Bachelor’s degree in accounting or equivalent
• 3 years of previous experience in a similar position
• High level of expertise in using Microsoft Word & Excel
• Good communication and presentation skills.
• Well organized and ability to act in a professional and ethical manner.
• Knowledge and experience of gender equality, participatory approaches and sustainable development.
• Excellent communication and writing skills.
• Detail oriented and an ability to multitask
• Ability to work under pressure
• Ability to work on one’s own and complete tasks and produce high quality output.
• Ability to work in a team
• Customer focused, communicating with impact and managing performance effectively.
• Proactive in problem solving, initiating actions and making operational decisions.
• Experience of training staff in operational financial compliance

Desired:

• An advanced degree in any related area
• Emergency/Development oriented NGO experience
• Experience of Financial software such as PeopleSoft

Key Competencies:

• Commitment to and understanding of CARE core values and principles.
• Interpersonal and networking skills.
• Pro-active and helpful attitude, ready to take on variety of new tasks.
• Ability to multi-task and managing competing priorities.
• Communication skills.
• Organization skills.
• Accountability.
• Building Commitment.
• Collaboration.
• Information monitoring.

About CARE:

CARE International (CARE) is a non-religious, non-political international development and humanitarian organization, dedicated to fighting global poverty. CARE works in around 100 countries globally, engaging diverse partnerships to support communities to overcome poverty through development projects and delivers humanitarian assistance. CARE programmes address social injustice whilst placing women and girls at the core of programming in order to create sustainable positive change in poor communities. CARE is an equal opportunity employer irrespective of nationality, religion, ethnicity, caste, or gender.

Accountability within CARE:

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender equality:

CARE is committed to meeting the standards of theCARE International Gender Policy(2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.