African Initiatives for Relief and Development
The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Burundi Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Liberia, Niger, Tanzania, and Uganda. AIRD’s objective is to offer operational support, including but not limited to: supply chain, logistics, construction, infrastructure, environment, livelihoods and WASH in partnership with relief and development organizations that focus on disaster-affected and development-oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.
AIRD is seeking for qualified national personnel for the position of FINANCE OFFICER for an upcoming program in Ethiopia:
Reports to: Country Director or the officer in charge during his/her absence
This position is initially for six months, and if it proves effective and funding permits then it could be extended for additional years.
1. General Duties
- Maintain financial records for project or other office accounts for which responsibility is assigned, ensuring AIRD Financial Standard Operating Procedures (SOPs) are strictly enforced
- Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotment against obligations.
- Review adequacy of supporting documentation for all documentation forwarded for payment.
- Responsible for timely processing of staff advances for travel and activities at field level
- Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts (budget monitoring)
- Assist in budget preparation of Admin./Finance and Human Resource, including the development of new business cost proposals
- Maintain Cash and bank books, in accordance with AIRD’s SOPs: review expenses incurred from petty cash; ensure timely petty cash replenishment, keep a clear tracker of all bank transactions.
- Responsible for ensuring that supplier invoices submitted in the field are paid within agreed timelines, ensuring that all hard copy vouchers are duly authorized before payment and filing,
- Manage a systematic financial filing system that is sequential, complete, and up to date.
- Monitor field office(s) bank accounts balances and advises on funds transfer periods and amounts.
- Perform Budget to actual reports (BVA), financial projections and burn rates analysis for agreements; financial analyses based on project activities.
- Prepare and submit accurate and timely financial donors reports
- Support Donor-related compliance/Business Systems Reviews, including follow up and complete resolution of findings; support annual internal and external audits and compliance review functions and follow up of findings.
- Perform other related duties as required
2. Specific duties
Data entry in QuickBooks Accounting System.
Perform daily and monthly cash & bank reconciliations.
Support HR management and maintain staff files/records,
Support project Administration (prepare routine correspondences, recording in/out correspondences, prepare and filing contracts, maintain visitor’s books/appointment,
As custodian of the cheque books, ensure safety, sequential cheque writing, counterfoil controls and application of new cheque books as appropriate.
Prepare and submit monthly BVA reports to Management
Prepare and submit donors reports in line with contractual obligations.
Must be conversant in English, Amharic (written and spoken)
Required Qualifications and Key Competences:
- Master’s degree in Finance, Accounting or other related field of study
- A qualified professional certificate like ACCA, CIMA will be an added advantage
- Minimum 3-4 years of experience directly supporting/managing Finance in an NGO or corporate environment with at least 2 years in a similar position.
- Solid knowledge of accounting and financial reporting
- Experience in using QuickBooks accounting system, solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
- Excellent knowledge of the Ethiopian fiscal environment
- Working knowledge and understanding of UN, Government funded projects as well other Grants’ rules and regulations.
- Excellent analytical, oral and written communication skills in English.
- Highly organized with ability to prioritize and multi-task while working as part of a team
- Possess strong accuracy, attention to detail and ability to follow through
- Computer literate, with strong knowledge of, and experience with Microsoft Office applications (Word, Excel, PowerPoint); Databases, Spreadsheets, E-mail and Internet.
- Honest, energetic, independent, self-motivated and administratively self-sufficient; problem Solving skills and Flexibility.
- Ability to maintain confidentiality, exercise discretion and sound judgment.
How to apply
Mode of application
Candidates meeting the required qualifications are encouraged to apply and attach both cover letter and resume on the email address below:
Cover letter should be addressed to the:
Country program Director
AIRD – Ethiopia Program
Application Deadline: Friday 17th June 2022 at 5:30pm
- Please note that only shortlisted candidates will be contacted