Together we can beat poverty for good. Will you join us?

 

FINANCE Officer

TEAM

 

 

Closing date:               – Midnight 17^th April 2022 Iraqi Time 

Telephone Interviews – N/A

Interview date:            – N/A

Vacancy reference:    – INT8433

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

*Delete or replace text in Red as required in this document

Shaping a stronger Oxfam for people living in poverty.

About oxfam

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

our team

To support conflicted-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

 

job purpose

Responsible for implementing and maintaining Oxfam and donor financial procedures and effective financial management support to program staff & to partners.  Assisting in the financial report required for internal and external purpose. Working closely with Program Manager and Finance Manager on day-to-day operational aspects of Finance function of Oxfam Anbar Office

Responsible for implementing and maintaining Oxfam and                                   donor financial procedures and effective financial management support to other staff & to partners.  Assisting in the financial report required for internal and external purpose. Responsible for implementing and maintaining Oxfam and                                   donor financial procedures and effective financial management support to other staff & to partners.  Assisting in the financial report required for internal and external purpose.

 

core details
Location:	Iraq .Anbar
Salary:	As Per Oxfam Salary Scale
Internal Grade:	E2
Division	Division Name	Job Family:	Finance
Contract type:	FIXED TERM
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Program Manager
Staff reporting to this post:	N/A
Annual budget	xxxxxx
Key relationships/interactions:	The employee needs to work closely with the Finance manager   and also keep coordination with the other colleague In fields
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).			Please specify the level of DBS check. If not, please type N/A.

 

key responsibilities

 

1. Overall responsibility for the implementation of financial systems and control for the project. This include training and briefings for all staff on procedures and ensuring that financial systems are adhered to by all staff to comply with Oxfam and Donor Finance Procedures.
2. Verifying all programme related payment request, ensuring that all supporting documents are attached as per Oxfam policy, authorized by the budget holder, ensure no double payment is made.
3. Good managements of budget code and help the programme staff to code correctly.
4. Ensure that all floats and salary advance issued is cleared according to Oxfam financial policies, cleared in time.
5. Assisting in staff monthly salary payment preparation.
6. Assisting in month end closing and reporting process.
7. Review the accuracy of BvA and provide feedbacks to program manager
8. Being responsible of cash flow, ensure sufficient cash is available to support the Anbar response programme.
9. Ensure the Oxfam finance system is well functional (daily payment tracking, safe keeping money).
10. Ensure that all financial transactions are updated and filed properly on daily basis and easily accessible.
11. Undertake and monitor all payments, including field volunteers, casual labours and ensure smooth, timely issuing for payments, making vouchers and stamp document once it being Paid or Received, conduct payment to field location when needed.
12. Ensures adherence to donor’s and Oxfam financial requirements, internal controls and systems and procedures are in place to accommodate the needs of the programme.
13. Assist in prepares monthly budget monitoring and accurate donor reports in accordance with the specified format within the agreement timeframe in coordination with programme.
14. Consolidates monthly top-up requests for the project.
15. Assists the Finance Manager in the efficient conduct of project/donor audit and internal audit exercise where needed.
16. Assists Finance Manager in organising financial orientation and capacity building exercises for respective Oxfam teams as applicable to ensure that the financial standards are always maintained.
17. Assists in conducting partners’ appraisal and review of finance report from partners to ensure compliance with Oxfam and donor’s standards and guidelines.
18. Provides capacity building support to partners in the area of financial management and controls, assisting in regular visit and monitoring to local partner.
19. Recommends the accuracy of financial information as well as for communicating and/or clarifying financial issues with partners, as needed.
20. Ensure and maintain coordination with country finance team to ensure smooth running of the programme.
21. Perform other tasks reasonably requested to support the programme implementation
22. Arrange field staff salary transfer throw Hawall company also the other related cash transfer in the field offices including the top up for each Oxfam office in country.

bilities

y responsibilities

key responsibilities

 

Person specification	How this will be assessed?[1]
Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.	Shortlisting	Interview	Presentation	Other<please specify)
Key Organisational Attributes
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.		x
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.		x
Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible		x
Organisational Values
Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions		x
Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen		x
Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences		x
Essential – Experience, Knowledge, Qualifications & Competencies
Technical SKILLS AND COMPETENCE: University degree in a finance related subject or professional accountancy qualifications or equivalent experience. A minimum of 3 years accounting experience in providing a whole range of accounting services ideally in the NGO or public sector. Ability and experience of using financial software package and use of other IT software in particular Microsoft applications. Ability to approach, train and coach others. Ability to deal with people at all levels and a high diverse environment. Able to manage time effectively and deliver results in the most effective and efficient way. Interest in the work of Oxfam and the programme Willingness and able to travel to conflict affected area where the Mosul Response programme is operating. Ability to prioritise own workload, to work independently where necessary. High level of numeracy, accuracy and analytical skills and attention to details skill. Ability to work under pressure. Ability to work effectively with others across teams, with competing demands and driven to achieve results within deadlines. Excellent written and verbal communication skills: proven ability to present information and concepts clearly. Good interpersonal skills experience of working in a multi-cultural, multi-location environment. Capacity building experience Fluency in written and spoken English and Arabic. Commitment to the values of Oxfam and its policy on equal opportunities, gender and diversity.	x		x
Desirable

 

 

FOR INTERNAL USE ONLY:

DIMENSIONS:

At Oxfam, our job profiles provide a guide to what might be expected in the role. Along with our strategy, the job profile is used to help to shape specific goals for employees. Employees are supported to deliver these goals and they are annually assessed against them as part of the Oxfam performance review process. This job profile is not incorporated into the employment contract.

how to find out more about us

 

 

• Find out more about our pay & benefits here. Get a feel of what it is like to work at Oxfam here.
• Look at our ‘How to apply’ section for helpful tips here.

 

• Technical glitch? If you have any issues when submitting your application, please contact [email protected]

 

• We are unable to accept prospective applications, but you can sign up for our job alerts here

 

• External applicants: https://jobs.oxfam.org.uk, Internal applicants: https://jobs.oxfam.org.uk/internal

 

 

• Find out about everything we do here.

 

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Oxfam GB is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.

 

 

OXFAM LEADERSHIP COMPETENCY FRAMEWORK – For your information only. Please use criteria in the ‘Person Specification’ section to demonstrate your suitability for the role.

Competencies	Description
Decisiveness	We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing	We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization. We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility	We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building	We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening	We are good listeners who can see where deeper levels of thought and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
Mutual Accountability	We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity	We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking	We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment	We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting	We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness	We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling	We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

 

 

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.

Technical SKILLS AND COMPETENCE:

• University degree in a finance related subject or professional accountancy qualifications or equivalent experience.
• A minimum of 3 years accounting experience in providing a whole range of accounting services ideally in the NGO or public sector.
• Ability and experience of using financial software package and use of other IT software in particular Microsoft applications.
• Ability to approach, train and coach others.
• Ability to deal with people at all levels and a high diverse environment.
• Able to manage time effectively and deliver results in the most effective and efficient way.
• Interest in the work of Oxfam and the programme
• Willingness and able to travel to conflict affected area where the Mosul Response programme is operating.

• Ability to prioritise own workload, to work independently where necessary.

• High level of numeracy, accuracy and analytical skills and attention to details skill.
• Ability to work under pressure.

• Ability to work effectively with others across teams, with competing demands and driven to achieve results within deadlines.
• Excellent written and verbal communication skills: proven ability to present information and concepts clearly.
• Good interpersonal skills experience of working in a multi-cultural, multi-location environment.
• Capacity building experience
• Fluency in written and spoken English and Arabic.
• Commitment to the values of Oxfam and its policy on equal opportunities, gender and diversity.

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