Finance officer

Background and Overview

SSORD is a non-profit, non-governmental organization focusing on humanitarian, relief, development as well as charitable activities and able to provide relief assistance to host community (vulnerable people), returnee refugees and IDPs, regardless of race, color, religion and cultural background. SSORD works in Anbar, Baghdad, Salaheldin, Najaf, Karbala, and Ninawa. The headquarter is in Baghdad with several other field offices located in areas of interventions. SSORD vision is to focus on implementing relief and development activities that benefit all vulnerable Iraqis without discrimination. The mission of the organization is to provide vulnerable communities with sustainable humanitarian services and improve their socio-economic status.

SSORD humanitarian interventions include WASH, Livelihood, Peace Building, Education, and Child Protection. Our work in Anbar, Baghdad, Najaf, Karbala, Salaheldin, Ninawa has resulted in hundreds of thousands of direct and indirect beneficiaries. Thanks to strong community engagement and joint planning with local authorities, SSORD has been able to maximize the cost-efficiency of its interventions and create multiplier effects for the population. In every location, SSORD has established community-based committees that are systematically consulted and involved into the planning, implementation and monitoring of the activities. Local authorities have supported SSORD’s project planning and delivery through meetings, field visits, and free of charge service delivery. SSORD is also a member of the Education, Protection, Child Protection, Livelihoods and WASH clusters at the local level.  In Baghdad and Anbar governorates SSORD is registered with the Ministry of Education and Ministry of Labor and Social Affairs and holds regular contacts with local authorities at district level.

Finance Officer :

Controlling the daily cash and check management and ensuring that all receipts and documentation meet with the requirements (procedures, deadlines, information, signatures …). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts …) in order to give reliable and updated information.

Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)

Performing currency exchange operations in accordance with the country’s exchange rate policy.

Ensuring a monthly accounts report in accordance with procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.

Preparing the timely payment of taxes.

Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.

Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents

Informing supervisors of any issues / problems that may arise in their job performance

Monthly Reports

The financial reports should be issued and kept in a separate folder monthly are;

1. Cash count reports for all currencies.
2. Expenditures report per grant.
3. Bank reconciliations.
4. Salary payroll.
5. Monthly forecast and Fund requests of other branches.
6. Exchange rates report (Exchange rates used during the month).
7. Bank statements.
8. Trial balance.

Accounting Software

-Grants report, budget vs. actual by grants, statement of financial position and statement of expenditures.

finance officer skills:

Finance officer amass many skills throughout their education, experience and day-to-day responsibilities. Successful finance managers are adept at several of the following skills.

Leadership
Problem solving
Communication
Analysis
Interpersonal skills
Mathematical proficiency
Attention to detail
Organization
Technological skills
Ability to work independently

please send your English CV to SSORD email:

[email protected]

Please indicate the Title of the position in the Subject line.

**CVs without subject line ” Finance officer “ will not be considered.

Links to CVs will not be taken into consideration.

**Only shortlisted candidates will be contacted.