Finance Officer

Job Opening – Finance Officer – Arab Region Office

ActionAid Arab Region (AAAR) is looking for Finance Officer The Finance Officer will work closely with the Head of Finance to ensure that fundamental principles of financial management are in existence and adhered to in every part of the organization.

About ActionAid Arab Region

At ActionAid Arab Region we work with grass root organizations and civil society actors that have a strong focus on youth and women in local governance. ActionAid Arab Region (AAAR) knows that to create lasting change, the root causes of poverty and injustice must be addressed and that affected communities must become the drivers of the change they want to see. Read more at https://arab-region.actionaid.org/

Job Title: Finance Officer

Reports to: Finance and Administration

Closing date: 17^th March 2022.

Responsibilities:

· Prepare monthly management reports.

· Verify/review/audit staff work, travel, and partners advances

· Closely monitor balance sheet accounts balances, follow up and settle A/R and A/P on monthly basis

· Ensure that all monthly or periodic financial commitments of regional and field offices are paid on time; rents, SS & Tax, subscriptions …etc.

· Manage regional and field offices cash balances and ensure that cash is properly handled, and accurate monthly closing balances are verified

· Perform monthly bank reconciliations of all bank accounts

· Perform monthly reconciliations of non-cash items.

· Review all daily financial transactions and ensure that proper approvals are obtained with all supporting documents in file before being posted in SUN

· Prepare Financial Analysis for Quarterly/monthly accounts management.

· Prepare financial Reports to General Secretariat.

· Settle partner monthly reports and validating the related supporting documents.

· Assist HoFA in Reviewing of budgets of regional office, country offices and provide feedback.

· Ensure that sufficient cash and bank is available and reserves are maintained at country level to meet the requirement and maintain limits in accordance with the Local financial Policies and Procedures manual.

· Liaison with all banks so that the best banking facilities and services are provided to AA AR.

· Exchange rate monitoring.

· Supervise all other treasury related work.

· Facilitating External and internal audit as and when required

· Facilitating audits for donor funded projects in coordination with required staff.

· Maintaining Asset Register for asset capitalization

· Final posting of all Cash/Bank and adjustment vouchers after review of Data.

· Oversee Sun System administration: Installation, Maintaining Backup, Restoring, defining user rights and level definitions, review conversion rates etc, and supervising of SUN Server.

· Setting up Business rules and controls in SUN Administration mode

· Reviewing maintenance functions in the Sun: Chart of accounts, Analysis codes, Report definitions etc…

· Upload Annual Budgets in the Sun System and Budget Re-appropriation/changes as and when required.

· Designing and maintaining reports in the Vision to meet the reporting requirements of ActionAid internally and externally: Management accounts, Financial Statements, Balance sheet items, Functional & thematic reports.

· Highlighting the areas within finance department where automation is necessary and operationally possible.

· Participate in appraisals, reviews, monitoring of partners.

· Introduce new mechanism/tools to improve financial monitoring including for donor funded projects.

· Secure partner compliance with AA and Donor’ financial policies and procedures.

· Participate and support in project financial management in close coordination with Programme, Resource Mobilization, and project teams.

· Build effective relationships with other departments

· Coordinate with relevant staff across various office of AA AR to ensure effective financial management.

· Ensure capacity building for partners based on individual partner needs.

Education & Certifications Essential Knowledge, skills and Experience:

· A bachelor’s degree in accounting/Finance or Business Administration.

· From 2 to 5 years relevant experience from a reputable organization, preferably an INGO. **

· 1 year experience on SUN system is a preferred.

· Monitoring the compliance of Finance system

· Working in multi-cultural environment

· Working in international organizations

· Implementing Finance and Admin system

· Good knowledge of finance and accounting systems in the country

· Good understanding of IFRS

· Financial Analysis & management**

· Communication and interpersonal Skills

· Planning & Organizing

· Time Management

· Facilitation & Coordination

· Problem Solving

· Fluency in written and spoken English and national language**

· MS Office

· Work under pressure

· Strong team player with ability to work in virtual teams

· Work towards tight deadline

· Work independently in remote areas

· Work on own initiative with minimum supervision and to stay on task.

· Engage partners at all levels