Finance Officer

Main responsibilities

Financial and budget management:

• Post and review all expenditures and every transaction according to program and projects budgets and ensure that reports produced from the accounting system reflect the true position of ELAF RD financial performance.
• Process payments and ensure that each payment/transaction complies with ELAF RD internal financial procedures, programs, and project budgets. This includes checking and ensuring the stamping and filing of all vouchers and documents is done.
• Design program/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on burn rate.
• Manage staff advances issuance, liquidation, and ageing in line with the ELAF RD’s policies and procedures.
• Ensuring that all information required for audit is availed including financial reports.
• Ensure Cash/Fund flow management in liaison with relevant staff.
• Review procurement documents prior to Procurement Committee meetings in liaison with the Procurement Officer.
• Maintain contact with ELAF RD bankers and monitor all bank transactions to ensure that adequate balances are maintained. This includes ensuring competitive exchange rates.
• Responsible for accounts payables and receivables for the organization.
• Daily management of finance staff ELAF RD training, scheduling, coaching andregular Communicating of job expectations to ensure minimum accounting controls are effective.
• Monitoring and following cash and bank balances and vendors/suppliers’ payments. In this regard, coordinate monthly cash flow requests from field-offices to ensure accuracy and support consolidated country cash flow requests to HQ.
• Prepare, review and post national staff payroll monthly basis.
• Coordinate with HR team about personnel related subjects such as Social
• Security Registration by communicating with Audit/Payroll company.
• Oversee daily cash management and cash count with finance assistant.

Donor reporting:

• Produce monthly, quarterly, final financial reports to the donors.
• Act as a focal point and coordinator of narrative reports for grants and support the drafting of the reports.
• Ensure that financial and narrative reporting meets donor requirements, quality standards and is submitted in compliance with donor reporting deadlines.
• Develop and provide reporting templates to relevant teams, ensure use of consistent templates.
• Ensuring compliance with the donors and ELAF RD grant management and financial policy, procedures, and regulations.

Qualifications and Work Experience

• A holder of a university degree in Business Administration, Commerce or any other equivalent qualification.
• At least 3 years of experience in similar functions in an international non-governmental organization.
• Advanced book-keeping skills, including the ability to analyze financial information and prepare complete financial statements.
• Experience in enforcing internal financial procedures.
• Human Resource experience is required.
• Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements
• Command of Management Information Systems, in particular QuickBooks and exposure to one or more computerized accounting packages
• The candidate must be accurate, thorough, and able to consistently meet deadlines.
• Proficiency in English language, both written and spoken
• Awareness of international development context
• Understanding of the project cycle from financial and programmatic perspective
• Finance and accountancy experience (computer-based)