Finance Manager, Poland – national position

The Lutheran World Federation World Service

Finance Manager, Poland – national position

Position type: full time

Duration of contract: 1 year (with possibility for extension)[LK1] [MO2] [VV3]

Deadline for applications: 20 May 2022[VV4]

Lutheran World Federation World Service[MLO5] **

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centred and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

Purpose of the position

Assume overall responsibility for managing all aspects of the financial and accountancy activities of the LWF World Service Poland Country program.

Ensure that accounting systems are maintained to provide the information required for financial planning, monitoring and reporting for project budgets, ensuring strong internal controls, safeguarding assets, discharging liabilities and legal responsibilities. The Finance Manager is responsible for the overall supervision, implementation and administration of the program’s financial and administrative functions as outlined in the main duties.

Her/his direct supervisor is the LWF Poland Country Team Leader with technical guidance from the World Service Global Finance Coordinator based in Geneva.

Required qualifications

Holder of a recognised certification on Accountancy or a degree in Finance and/or Accountancy .

Experience in internal controls and Projects Accounting & Reporting

Experience in complex budget management cycle

Proficient user of an Accounting software -Knowledge of SAGE Accounting is preferred[MLO6]

Knowledge, skills and experience

Working experience at a finance management level in humanitarian assistance preferably with church-related , non-governmental organizations or not-profit sector.

Strong leadership, conceptual and analytical skills and demonstrated organizational, management[MLO7] .

[MLO8] Team-oriented, flexible, and excellent communication skills.

Language Skills

Polish: excellent skills

English: advanced verbal and written skills

Ukrainian: would be an asset

LWF Core Skills

Analytical thinking – Level resource*

Achieving results – Level resource

Accountability – Level resource

Initiative – Level advanced

Leadership – Level advanced

LWF Functional Skills

Financial/Administration – Level resource

Facilitation / Negotiation – Level resource

Resource Management – Level advanced

People Management – Level advanced

Capacity building/ Training – level advanced

*LWF 3 skills levels are: basis – advanced – resource

Main duties

Management

Participate actively as a member of the Core Management Team.

Institutional fundraising

Liaise with prominent institutional donors in-country.

Support the Core Management Team in the development and elaboration of budget proposals for donors.

Ensure the submission of high-quality financial reports to internal management, to LWF Geneva and to the donors.

Under the direction of the LWF Poland Country Team Leader and in coordination with Country Management Team, provides leadership and coordination in the accounting, financial reporting, and budgeting processes of LWF Poland to implement, maintain and improve financial management systems, policies, and LWF WS procedures[MLO9] .

Financial management

Oversee the preparation of budgets to donors and financial reporting on the approved budgets.

Ensure that key accounting and financial risks are mitigated through monitoring of appropriate internal control systems.

Ensure robustness of the financial systems and tools through collaboration with IT and other teams in order to enhance financial processes

Ensure the preparation of all mandatory monthly and yearly accounts as well as the monthly finance and management reports for the Country Team Leader and the head office in Geneva.

Ensure that accounting policies are in place and that they are consistently applied in accordance with LWF World Service Finance Manual.

Ensure the preparation of separate financial reports for funding agencies such as the UNHCR in accordance with the terms of the contracts.

Ensure the preparation of cash flow projections in accordance with procedures, and manage the cash flow of the country program to ensure that sufficient funds are always available.

Ensure compliance with the LWF World Service Operations Manual, including procedures for electronic data storage, backups, and security.

Provide feedback to LWF World Service head office in Geneva on practical problems in ensuring compliance with LWF Finance, Procurement, and Operations Manuals and provide suggestions for improvements/revisions.

Liaise with banks, tax authorities, and other financial institutions at the appropriate level.

Act as the key contact for the auditors, banks and donors on financial matters and, in consultation with the Country Team Leader, make available to them all financial records required.

Respond to internal audit demands as they arise.

Work with the program, administrative staff, and the Team Leader to ensure smooth office operations and cost savings where possible.

Ensure that procurement of goods is carried out in accordance to the LWF World Service Procurement Policy, including reviewing and improving systems as needed.

Assume responsibility for up-to-date and accurate inventories of all project equipment, including the Asset Register.

Provide guidance, support and training on accounting, financial reporting, budgeting as well as compliance.

Other duties

As may be assigned by the Supervisor.

Major challenges

To assure the Country Program Poland’s highest standards of financial management and accountability in line with LWF World Service and donor policies and international standards.

All applicants are required to uphold the core values of our organization.

Is it ok to go for one year? [LK1]

@Leonard Kwelu yes, 1 year ok [MO2]

yes that’s correct [VV3]

tbc [VV4]

[MLO5]Due to the nature of the operation, it might we good to introduce the “whole LWF” here. Josef?

[MLO6]Should we say: Knowledge of Sage preferred?

[MLO7]A lot of different things put together here – all needed?

[MLO8]Can we require this, or should it be preferred?

[MLO9]Would it be safer to “follow the LWF WSsystems, policies and procedures? We give a lot of power for a new national position here, and kind of offer a platform to challenge his/her management.