Finance Manager Poland

Background

The Norwegian Refugee Council (NRC) is an independent, non-profit, humanitarian organization. Since the onset of the war in Ukraine, we have seen a large-scale of displacement of Ukrainians fleeing to the neighboring countries. In response to this, NRC is in the process of setting up humanitarian operations for refugees arriving in Poland, Romania and Moldova. We are focusing on an integrated approach that combines our sectoral areas of expertise – education, protection, urban displacement outside camps, legal aid (ICLA) and shelter – with the needs of a mobile refugee population, working to a great extent through local partners.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

What you will do:

We are seeking highly qualified, resilient, dynamic finance professional to respond to Ukraine crisis and support people in Ukraine and refugees in the neighbouring host countries.

Generic Responsibilities;

1. Ensure that country set up adhere to Financial Handbook, NRC policies, donor and auditor requirements
2. Implement NRC’s financial systems, routines, and procedures, and ensure compliance with support functions handbooks, guidelines and standards
3. Maintain overall budget development and control, monitor spending, and income forecasting on regular basis
4. Line management of NRC Poland finance team
5. Training of line managers and staff with financial responsibilities, and ensure that relevant country office staff have access to Unit 4 (Agresso) budgeting and monitoring tools
6. Provide regular analysis and ensure that country office financial reporting is done in a timely manner, following the signed agreements between NRC and donors
7. Contribute to the development of in-country policies, strategies, and tools when needed.
8. Implement anti-corruption policies and practices
9. Champion strategic initiatives that improve Value-for-Money as agreed with the Country Management Group
10. Lead the financial capacity building of downstream partners finance teams

Specific Responsibilities;

1. Contribute to strategic and operational planning and decision-making through timely sharing of financial analysis and advice, especially through all stages of NRC’s Project Cycle Management approach
2. Plan for annual closure of the accounts and responsible for coordinating preparation and timely delivery of audits and tax remittances
3. Establish and oversee a safe, robust and easily retrievable financial documentation and filing system for both hard and soft copies.
4. Develop the capacity of the Country Office finance teams to ensure that they meet NRC’s finance and grants management operating standards;
5. Conduct training and mentoring in budget design, financial management/planning (including detailed spending plans, budget top-downs, and income forecasting)
6. Oversee financial systems and policies, review of ‘due diligence’ assessments of downstream local partners provide the final financial validation of partners reports, and support ad hoc training if necessary

Qualifications;

• Minimum Bachelor’s Degree in Finance or similar field
• Substantial experience in humanitarian/emergency context in senior finance management roles. i.e.: Finance Manager
• Experience of working in complex and volatile contexts
• Strong capacity building (mentoring, coaching) skills
• Strong leadership and people management skills
• Solid knowledge of computer software and modern accounting systems particularly Agresso/Unit4
• Fluency in English, both written and verbal. Fluency in Polish is preferred.
• Knowledge of the context in Poland is highly desirable.
• Experience of specific donors’ financial reporting systems is an advantage, including EU SDC, German FFO, UK FCDO, SIDA, etc.
• Experience with start-up countries or programs is an advantage.

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty station: Warsaw, Poland

Contract period: 1 year, with possibility of extension (national contract, with additional benefits for those moving from abroad)

Grade 9 in NRC’s grading structure. Salary/benefits will be according to NRC’s salary scale and terms & conditions for Poland.

Reporting to: Country Director

Provides Supervision to: Finance Coordinator

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.