Finance Manager – Madagascar

The Role

Finance Manager
Permanent contract/Full-Time

Reports to:
The Finance Manager will report to the CBM Global Madagascar Country Director, with a functional (dotted) reporting line to the CBM Global Finance Director.

Job Overview
The Finance Manager will be a key member of the CBM Madagascar Country Team, responsible for overseeing financial planning, budgeting, accounting, and reporting activities. This role plays a critical part in ensuring the efficient and compliant financial management of the organization’s projects and operations, in line with in- country legislations, donor agreements and CBM Global financial procedures. The Finance Manager will work closely with the Senior Leadership team, the programme team, donors, and partners to maintain financial integrity and transparency.

The position also promotes and controls adherence to in-country, donors and CBM Global financial requirements by the projects implementing partners, and builds capacity where needed.

Based:

We welcome applications from those with the right to work live in Antananarivo, Madagascar

Hours:

Full-time

Salary range:

The salary offered will be competitive, dependent on skills and experience, as well as country of. We offer a local contract

Responsibilities and Duties

Financial management support to programmes

a. Set up and maintain strong control processes to ensure that financial resources are used by partners in compliance with CBM Global financial policies, standards, and procedures, and with specific donor requirements and contracts and provide training/coaching as needed.

b. Work in direct liaison with the programme team and provide ad hoc reports as may be required.

c. Prepare for and coordinate external financial audits and compliance reviews.

d. Perform periodic audits or spot-checks of partner financial management and control systems.

e. Enforce partner delivery of timely, complete, and quality finance reports in line with donors and CBM Global’s requirements; verify quality, and provide feedback to partners. Maintain database of partner reporting records.

f. Give immediate notification of (critical) finance issues and engage actively in the resolution of these issues.

g. Monitors cash balances with partners.

h. Manage financial aspects of grants and projects, including proposal budgeting, expenditure tracking, and reporting to donors.

i. Collaborate with programme teams to ensure proper allocation of resources and adherence to grant terms and conditions.

Project planning

a. Conduct the financial and legal compliance part of partner assessments.

b. Oversee the development of the budget component of all proposals, ensuring all costs are accounted for and maximum costs are recovered; hold authority to sign off on the financial component of proposals.

c. Include finance capacity development measures into partner project proposals, conduct training of Partner organizations in the financial management of grants.

Country Team finance management and controls

a. Develop and manage the Country Team annual budget in coordination with the Senior Leadership Team.

b. Manage the finances of the Country Team in line with CBM Global standards, local regulations, and applicable donor regulations.

c. Monitor and analyze budget performance, providing regular reports and recommendations for adjustments as needed.

d. Oversee day-to-day financial transactions, including accounts payable, accounts receivable, and payroll.

e. Ensure that tax calculations, social security and other statutory contribution are made in line with relevant CBM Global internal and national regulations.

f. Maintain internal accounting system and records and ensure reliability and integrity of financial management information systems, documentation and reports.

g. Ensure accurate and timely financial reporting, including monthly, quarterly, and annual financial statements.

h. Ensure that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation.

i. Monitor costs versus budget, bank balances, cash balances and asset purchases.

j. Ensure that any purchase, lease or sale of assets is done in accordance with procurement guidelines and receives the required approvals.

k. Control and maintain a CBM Global country asset register and inventory, in line with CBM Global or donor requirements, as applicable.

l. Organize and manage the annual audit of Country Team accounts and prepare, manage and implement follow-up plans based on given recommendations.

m. Manage the preparation, circulation, filing and archiving of all accounting, financial and contractual documents in conformity with CBM Global procedures.

n. Develop and update financial policies and procedures to ensure compliance with best practices and donor regulations.

o. Ensure compliance with in-country financial regulatory requirements including statutory accounts, audit, tax filing, social security contributions, etc. and work on other compliance matters with the relevant functions (1) Administration

function: CBM GLOBAL in-country registration and annual reporting to relevant authorities. (2) Human Resources function: labour law.

p. Manage banking relationships (e.g., opening and closing of bank accounts)

Reporting

a. Submit timely and complete reports to the Country Director and CBM Global Secretariat as per agreed timetable and in line with established reporting requirements.

b. Provide regular budget monitoring reports (budget vs. actual expenditures) and other financial reports to budget holders/stakeholders as required for periodical analysis.

c. Regularly and proactively inform/update the Country Director on arising financial issues with a potential impact on Country Team management.

d. Ensure compliance with in-country statutory accounting and reporting requirements.

Staff line management

Adequately resource the CBM Global country finance function in terms of staff numbers, skills, and capacity and manage the country finance team based on performance.

Additional Responsibilities

a. Actively participate as a member of the Management Team in the Country Team.

b. Participate and actively contribute to learning platforms at the international level within CBM Global upon request and make recommendations for enhancements to relevant policies and procedures to create operational efficiencies.

c. Other duties and responsibilities as may be assigned by the Country Director or Finance Director.

d. Prompt resolution of audit and critical issues.

e. Identify and mitigate financial risks by monitoring financial operations and implementing risk management strategies.

Safeguarding Responsibilities

Knowledge
Understands what safeguarding means for the teams / departments they manage and the work they do. Understands power imbalances and ways in which team/organisational culture may be reinforcing negative stereotypes and biases, and the impact of these dynamics on the vulnerable and marginalised.

Skills
Leads teams to develop the necessary skills and expertise to undertake their roles and responsibilities for safeguarding. Explicitly and visibly challenges power imbalances, inequalities, gender bias and discrimination in organisational systems and processes. Leads on organisational change within their teams to embed safeguarding in their work and processes. Develops indicators and frameworks for measuring how well teams are delivering on roles and responsibilities for safeguarding. Creates organisational mechanisms which strengthen accountability to communities, Members and donors on safeguarding.

Behaviours
Holds teams accountable for delivering on safeguarding standards. Articulates and promotes the strategic importance of safeguarding in all aspects of the organisation’s work. Demonstrates leadership in ensuring that staff, programmes and operations are safe for all programme participants, staff and volunteers.

Key outcomes expected from this role

1. Strong internal controls and compliance with national regulations, donor and

CBM Global’s requirements are maintained.

2. Timely and accurate financial reports, both quarterly and year-end financial reports from partners, and Country Team reports and year-end audited accounts.

3. Cash balances at the Country Team are managed effectively and kept within the defined target cash balance.

4. Country Team costs are managed effectively, being maintained within budget limits and within set operational cost ratios.

5. Financial standards are complied with by partners and the Country Team; any audit or critical issues are resolved expeditiously.

6. Development and management of annual budgets that align with the Country

Strategic Plan and CBM Global’s budget planning.

7. Successful coordination of external financial audits and compliance reviews.

8. Supervision and mentoring of finance staff, fostering a culture of accountability, teamwork, and professional growth.

9. Implementation of cost-effective financial management practices to maximize resources for programmatic activities.

Person Specification

All of the following requirements are essential, unless marked with a * when they are desirable.

CBM Global welcomes applicants from diverse backgrounds and people with lived experience of disability.

Experience and knowledge

· A minimum of 3 years’ experience in a senior position ensuring effective financial management, systems and controls.

· Experience in institutional grant management, particularly with an international development or humanitarian organization would be desirable*

• Proficiency and proven experience in financial management, systems and controls, including institutional grant management.

• Lived experience of disability an advantage*

Skills/competencies/personal qualities

• Commitment to the vision of CBM Global

· Good English communication skills (spoken and written English)

• Relationship building and employee coaching skills.

• Diligent, persistent with a can-do, positive attitude.

• Open, clear, and inclusive communicator.

• An effective team actor who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions, and personal backgrounds.

· Ability to develop finance management capacity in others, and promote the importance of solid financial controls internally and to partners.

· Ability to prioritize work and meet deadlines.

· Thoroughness and business acumen.

· Attention to effective written and verbal communication.

· Ability to perform all tasks in a confidential manner.

· A self-starter and completer-finisher with excellent attention to detail

Qualifications, training, and education

· Degree in Finance, Accounting, Internal Audit.

· Advanced skills with MS Team and MS Office, particularly Excel.

· Familiar with accounting packages.

Employee Benefits

· We offer flexible working arrangements.

· As part of our commitment with inclusion, CBM Global aims to encourage applications from people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.

Useful Information

Shortlisting and Interviews

CBM Global is an equal opportunities employer, committed to ensuring all applications are treated fairly.

All applications are subject to our shortlisting process; if you are shortlisted we will contact you and invite you to attend an online interview. You will also be advised at this point if there will be any skills tasks to complete as part of the recruitment process.

Diversity Policy Statement

Everyone has the right to be treated with consideration and respect. CBM Global is committed to achieving a truly inclusive environment for all, by developing better working relationships that release the full potential, creativity and productivity of each individual. CBM Global aims to ensure that all staff, volunteers, donors, partners, contractors, and the general public are treated fairly. This will be regardless of sex, sexual orientation, gender re-assignment, marital or civil partnership status, race (including colour, nationality, ethnicity, or national origin), disability, medical status, age, religion or belief, political opinion, social or economic status.

Employment Checks

CBM Global is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks will be completed prior to the preferred candidate’s employment being confirmed.

All applicants must have the right to work in the relevant country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and three references satisfactory to CBM Global.

How to apply

More information about CBM Global Disability Inclusion can be found by visiting the CBM Global website: www.cbm-global.org

Closing date: Sunday, 23rd of June 2024

Please:

1. Use this link: http://cbmglobal.peoplehr.net/Pages/JobBoard/Opening.aspx?v=9b8461b7-61cf-4063-b7f3-c2ea6b8ea91a to apply

2. Prepare your CV in English please, as you will need to upload it into our ATS system.

3. Download and complete the Application Form in English please, as you will need to upload it into our ATS system.

4. No email applications will be considered. If you have any problems with the system, please redirect them to our email address [email protected] with the following format: Family Name First Name: Finance Manager, Madagascar.

We also welcome informal enquiries, which should also be sent to the above email address.