Finance Manager (Kenyan nationals only)

Organisation Background:

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.

Sudan Analysis and support team – hosted by INSO Kenya.

INSO Kenya was founded as a standard NGO safety platform in 2012. In 2018, it transformed into the monitoring mission now integrated into INSO’s Horn of Africa program.

INSO is currently upscaling its services in Sudan. The Sudan analysis and support team based in Nairobi will assist NGOs working in the volatile Sudan context with reports, analysis, and advice. The support team includes all the reporting and analysis departments, as well as the support team (finance, logistics, Human resources), and will coordinate closely with NGOs and safety managers in the field.

Working for INSO support team to Sudan will allow you to experience this complex environment while you support humanitarian efforts to address the challenges Sudan faces.

We are now hiring a Finance Manager. This position is based in Nairobi, Kenya.

Job Summary

Reporting to the Country Director, you will be responsible for protecting the financial health and integrity of the project. You will enforce appropriate accounting and financial procedures and policies, providing timely and accurate financial information to enable project orientation, planning and decision, meeting the external reporting and audit requirements and orienting staff in financial management, audits, and procedures compliance among other duties.

Main Duties and Responsibilities:

• Oversee financial record keeping; control and reconcile the documentation, upload the financial information into financial system.
• Provide Finance Director with reconciliation of banks and cash, payroll and tax, revenue, A/R and A/P accounts.
• Develop, in coordination with other departments, the annual budget of the project.
• Prepare forecasts and monitor expenses, identify funding gaps.
• Support Country Director in the grants management function, including providing information required for proposals and grant modifications, and participate in negotiations.
• Prepare the financial statements for grants reporting.
• Ensure all financial practices implemented in country comply with the up to date INSO procedures and donors’ regulations.
• Oversee the statutory reporting to local authorities.
• Lead the year-end process and timely provide the required information to consolidate INSO global financial statements.
• Meet external reporting deadlines; prepare budgets and reports with exactness and compliance; liaise with donors and HQ when necessary.
• Act as a focal point during audits and enforce internal and external audit recommendations promptly.
• Make recommendations for ongoing improvements in functionality as required.
• Manage the finance department, partake in the recruitment process, orientation, and training of staff with financial functions.
• Participate in making critical decisions at the country level by participating in a Country Management Team

Mandatory Requirements

• Minimum 5 years of relevant work experience, preferably in similar roles with NGO
• Advanced formal education from the home country, in financial management, accounting or a similar field
• Proficient in Excel. Experienced in similar system as SUNSYSTEM and Q&A reporting tool. Capable of quick learning
• High attention to detail
• Ability to process large amounts of data.
• In depth knowledge of financial regulations and account processes
• Ability to handle multi donors and multiyear budgets.
• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and or BHA)
• Good English language skills, both written and verbal.
• Time management skills
• Ability to supervise and direct.

Key Personal Competencies

• General knowledge of donor procurement regulations.
• Existing knowledge of INSO and affinity with its mission.
• Prior field experience in country in a similar position is a plus.
• Arabic language an advantage.

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.