Finance Manager

Title: Finance Manager
Location: London
Duration: One-year fixed term contract (renewal subject to funding)
Reports to: Executive Director
Contract type: Part-time, 3 days per week (FTE 40-hour working week)
Salary: GBP £52,000-55,000 pro-rata (dependent on experience)
Applications Close: 10 July 2023; applications will be reviewed on a rolling basis
Start date: Position is available immediately.

Summary:
We are seeking a part-time, London-based Finance Manager to work alongside the Executive Director to develop comprehensive finance support to the organisation. The role will include financial due diligence, donor reporting, budget management, audit management and resources allocation.The appointed manager will need to have good overall financial skills, including the ability to build a finance system, thus enabling the operations of the organisation to function effectively.

About All Survivors Project:
All Survivors Project (ASP) is an independent, international organisation that conducts research and advocacy and facilitates inter-disciplinary dialogue and learning to improve global responses for every victim/survivor of sexual violence, including men and boys, in situations of armed conflict and forced displacement. Through our work with governmental and non-governmental stakeholders and with male survivors of sexual violence, we seek to ensure that conflict-related sexual violence is prevented and that the rights of all victims/survivors, including men and boys, are fulfilled, and the dignity of all survivors is respected and protected. All Survivors Project has a team of full-time and part-time staff members who work globally.

About the position:
Reporting to the Executive Director, the Finance Manager will support a growing organisation to plan for its future and meet its current commitments. The post holder will ensure adherence to financial policies and procedures including donor regulations and guidelines, and governmental compliance.

The Finance Manager will be the focal point for overall financial management and planning, including budgeting, donor proposal development, cash flow management, donor reporting, audits, and internal capacity building. The Finance Manager will need to develop and build systems for the overall financial management of the organisation.

This position is based in London, England. Applicants must have the legal right to work in the United Kingdom. Visa sponsorship is not available, and no payment is available for relocation.

The role requires a hybrid of home and office-based working. ASP accommodates flexibility in working hours. Given the needs of a small organisation, you may be requested to work beyond these hours on occasion.

Core Responsibilities

The post holder will be expected to comply with all ASP policies and procedures. ASP has clear commitments to safeguarding all those it is in contact with, directly or indirectly, and the postholder will be required to work within ASP’s Safeguarding Policy and Code of Conduct. Pre-employment recruitment checks will reflect these safeguarding commitments. The post holder will provide direct support to the Executive Director in relation to all the areas outlined below.

Routine work

• Bookkeeping & recordkeeping – maintaining the integrity of QuickBooks; day-to-day accounting and bookkeeping; overseeing ASP’s digital accounting system; tracking income and expenses on ASP’s grants; and supporting the team to manage grants through internal reporting and skills building.
• Payments – reconciling bank accounts and credit cards; making payments for online banking and through Stonex; administering the payroll system and maintaining liaison with pension providers; verifying and processing consultants’ payments ensuring internal policies and donor requirements are respected.
• Cash flow – consolidating monthly cash needs from budget holders; compiling monthly cash forecasts; and ensuring timely submission of information to the Executive Director.

Financial projects

• Budgeting – working with the Executive Director to create the financial aspects of the annual budget and plan.
• Audit– providing key support to Executive Director in preparation for internal and external annual, ad hoc and donor audits; reviewing and addressing questions of concern from auditors in consultation with the Executive Director; working closely with the team to ensure that donor finance guidelines, formats and processes are understood by all colleagues at the start of each project and being adhered to throughout the project.
• Quality control – working to ensure completion and quality of deliverables prior to payment of invoices and ensuring sufficient supporting documentation is provided; ensuring all procurement is executed according to policies and regulations, including the review of consultant agreements, expense reports and travel advances for accuracy and completeness of supporting documentation.

Operations

• Proposal development – acting as a Finance focal point during the process of proposal development and budget creation.
• Donor reporting – building and managing a rolling donor reporting schedule; notifying the Executive Director and others when reporting is due on a given grant to allow time for the narrative to be prepared; preparing the financial report within the donor report; compiling full donor reports and submitting to the Executive Director for verification, approval, and dispatch.
• Systems administration – strengthening and, where necessary, designing financial systems;strengthening internal systems for communications; ensuring timely access to policies; building systems for compliance with policies.
• Governance and compliance – supporting the Executive Director in providing quarterly financial reports to the Board of Trustees; submitting RTI to HMRC on time.

Person Specification

This specification contains the essential and desirable criteria which candidates should possess to satisfy the performance requirements for this post.

Essential qualifications

• Professional accountancy qualification e.g. ICAEW, ACCA, CIPFA, CIMA
• We will consider experience as an alternative to formal or lower qualifications in accountancy/ management accountancy in some instances
• Desirable: Evidence of continuing professional development activities

Essential skills & abilities

• Leadership skills
• Interpersonal skills with colleagues, funders, partner organisations and other stakeholders
• Written and oral communication skills
• Ability to present financial information clearly to a wide range of audiences
• Ability to work to high levels of accuracy within deadlines
• Ability to act strategically
• Ability to respect and understand the importance of confidentiality
• Ability to analyse data and implement appropriate strategies to promote improvements and raise standards
• Strong IT skills
• Desirable: Remote management experience

Essential personal qualities

• Highly organised and proactive
• Commitment to equality of opportunities
• Commitment to maintaining up to date knowledge and practice
• Ability to self-manage and delegate appropriately
• Able to work with a wide range of staff, funders, suppliers, banks and auditors and other stakeholders
• Desirable: Understanding of human rights especially as it relates to our work

Essential knowledge & experience

• Previous charity finance experience at a senior level specially in NGOs with operations in complex security environments and being financed largely through grant funding
• Experience of online financial management systems
• Knowledge of budgeting and reporting processes
• Line management experience and experience of dealing with USAID, EU< UN and other bi-lateral and multilateral funding environment
• Audit management experience
• Experience of developing financial risk management and business continuity strategy
• Excellent knowledge on the QuickBooks system and automation
• Desirable: Social enterprise/trading experience