Lutheran World Federation
Finance Manager, Ukraine
Position type and closing date
Status: Single Posting
Location: Kyiv and other locations
Starting date: as soon as possible
Duration of Contract: 2 year contract with possibility of extension
The closing date for applications: 13 July 2022
Reporting to: Team Leader
Lutheran World Federation (LWF) World Service (WS)
World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centred and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
Since February 2022 and in in collaboration with its member churches, LWF carries out humanitarian response projects predominantly in Ukraine’s neighbouring countries such as Poland, Slovakia, Hungary and Romania. In Ukraine, LWF will use its expertise in providing quality services, livelihoods, protection and social cohesion. This can include but is not limited to multi-purpose cash assistance, various aspects of protection, psychosocial assistance, education and shelter (winterization).
LWF will coordinate and work closely with the Government of Ukraine, local authorities, the LWF member church, ACT Alliance members, civil society organizations, UN agencies and other relevant actors. The geographic focus will be determined by the needs of the population.
Purpose of the position
Assume overall responsibility for managing all aspects of the financial and accounting activities of the LWF World Service Ukraine Country program.
Ensure that accounting systems are maintained to provide the information required for financial planning, monitoring and reporting for project budgets, ensuring strong internal controls, safeguarding assets, discharging liabilities and legal responsibilities.
Assume responsibility for the overall supervision, implementation and administration of the program’s financial and administrative functions as outlined in the main duties.
Her/his direct supervisor is the LWF Ukraine Country Team Leader with technical guidance from the World Service Global Finance Coordinator based in Geneva.
Required qualifications
Holder of a recognised certification on Accountancy or a degree in Finance and/or Accountancy.
Experience in internal controls and Projects Accounting & Reporting.
Experience in complex budget management cycle.
Proficient user of an Accounting software, knowledge of SAGE Accounting is preferred.
Knowledge, skills and experience
Working experience at a finance management level in humanitarian assistance preferably with church-related, non-governmental organizations or not-profit sector.
Strong leadership, conceptual and analytical skills and demonstrated organizational, management.
Team-oriented, flexible, and excellent communication skills.
Language Skills
Ukrainian and/or Russian: excellent skills
English: advanced verbal and written skills
LWF Core Skills
Analytical thinking – Level resource*
Achieving results – Level resource
Accountability – Level resource
Initiative – Level advanced
Leadership – Level advanced
LWF Functional Skills
Financial/Administration – Level resource
Facilitation / Negotiation – Level resource
Resource Management – Level advanced
People Management – Level advanced
Capacity building/ Training – level advanced
- LWF 3 skills levels are: basis – advanced – resource
Main duties
Management
Participate actively as a member of the Core Management Team.
Institutional fundraising
Liaise with prominent institutional donors in-country.
Support the Core Management Team in the development and elaboration of budget proposals for donors.
Ensure the submission of high-quality financial reports to internal management, to LWF Geneva and to the donors.
Under the direction of the LWF Ukraine Team Leader and in coordination with Country Management Team, provides leadership and coordination in the accounting, financial reporting, and budgeting processes of LWF Ukraine to implement, maintain and improve financial management systems, policies, and LWF WS procedures.
Financial management
Oversees the preparation of budgets to donors and financial reporting on the approved budgets.
Ensures that key accounting and financial risks are mitigated through monitoring of appropriate internal control systems.
Ensures robustness of the financial systems and tools through collaboration with IT and other teams in order to enhance financial processes
Prepares all mandatory monthly and yearly accounts as well as the monthly finance and management reports for the Country Team Leader and the head office in Geneva.
Ensure that accounting policies are in place and that they are consistently applied in accordance with LWF World Service Finance Manual.
Prepares separate financial reports for funding agencies in accordance with the terms of the contracts.
Establishes cash flow projections in accordance with procedures, and manage the cash flow of the country program to ensure that sufficient funds are always available.
Ensures compliance with the LWF World Service Operations Manual, including procedures for electronic data storage, backups, and security.
Provides feedback to LWF World Service head office in Geneva on practical problems in ensuring compliance with LWF Finance, Procurement, and Operations Manuals and provide suggestions for improvements/revisions.
Liaises with banks, tax authorities, and other financial institutions at the appropriate level.
Acts as the key contact for the auditors, banks and donors on financial matters and, in consultation with the Team Leader, makes available to them all financial records required.
Responds to internal audit demands as they arise.
Works with the program, administrative staff, and the Team Leader to ensure smooth office operations and cost savings where possible.
Ensures that procurement of goods is carried out in accordance to the LWF World Service Procurement Policy, including reviewing and improving systems as needed.
Assumes responsibility for up-to-date and accurate inventories of all project equipment, including the Asset Register.
Provides guidance, support and training on accounting, financial reporting, budgeting as well as compliance.
Other duties
As may be assigned by the Supervisor.
Major challenges
To assure the LWF Ukraine Country Program reflects the highest standards of financial management and accountability of LWF World Service and donor policies and international standards.
How to apply
Please apply through the following link: https://lutheranworld.hire.trakstar.com/jobs/fk02pp3?source=Relief%20Web