Finance Manager

Supervisor: Country Director

Location: Libya (Based in Tripoli, travel to other parts of Libya)

Starting Date: ASAP

Contract duration: 1 year with the possibility to extend

Position Summary:

The Finance Manager supervises the finance and accounting team in the CARE office in Libya. S/he is responsible for overall accounting, finance and liquidity and bank accounts management, including planning and budgeting, financial accounting, financial controls, financial systems, and reporting, with an aim to ensure overall compliance with CARE’s policy and quality requirements, international accounting standards, as well as local legislation and donor regulations.

Responsibilities and tasks:

1. Finance – Accounting

· Working closely with CARE’s office in Bonn.

· Ensure that all CARE financial policies and procedures are followed and establish and/or refine Country Office level financial policies and procedures as needed

· Fulfil all financial reporting requirements for internal and external stakeholders, including timely and precise accounting and monthly/annual closures.

· Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control of:

o Project expenditures and approved budgets

o Ensure correct documentation for annual and tax audit

o Country office and shared program cost budgeting and reporting

o Accounting and management information systems;

o Cash and cash flow management, including bank accounts and currency exchange rate monitoring;

o Expenditure procedures, especially around procurement;

o Document controls and procedures;

· Support the financial management system of partners through training and capacity building. Review financial systems, policies, procedures of local partners regarding donor compliance

· Oversee preparation of accurate and timely annual statutory financial statements for submission to local authorities

· Coordinate internal and external audits and audit follow-up.

2. Finance – Budgeting and Planning

· Assist the Country Director in the management of CARE’s resources and projects; (a) through formulation of cost allocations of shared costs, (b) allocation of resources to support activities, c) providing effective support and guidance to the program staff and the management team during planning and allocation exercises; (d) monitoring implementation of donor agreements and resource utilization, e) highlighting variances between planned allocations and usage, provide analyses and recommend resolution or reallocation of resources

· Prepare Country Office annual budget as well as project budgets in cooperation with Country Director, CARE Libya programme team, and CARE International Members

· Work with the programme team in country and in the relevant CARE Member Partners to submit timely and accurate financial reporting to the donors

· Identify and effectively manage financial risks, develop and implement mitigation measures.

· Develop and track master budget to ensure proper coverage of all budget lines

· Provide accurate information and oversee budget development for new proposals

· Support the programme team and partners to meet funding needs, including the diversification of funding sources.

· Ensure project budget holders understand and fulfil their responsibilities

3. Assets

• Oversee a centralized asset register is maintained.

• Ensure donor reports for assets are timely completed and submitted to the Country Representative and/or Care Germany

4. Policy Compliance

· Ensure that all donors’ requirements are appropriately implemented as stated in project agreement (IPIA)

· Ensure that Care’s internal finance management policies are adhered to.

· Endeavor to optimize the use of resources in CO in order to make operation cost effective.

5. Staff Management, Mentorship, and Development

· Ensure that the finance and administration department is correctly staffed

· Ensure that the finance team understands and are able to perform their roles

· Manage the finance team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

· Incorporate staff development strategies and Performance Management Systems into team building process. Establish result-based system and follow up.

Selection Criteria

Qualifications and Experience

· Qualified finance professional (recognized accounting qualification) with experience of operating in a global and complex organization

· Experience with setting up and managing accounting systems, implement the CO-based workflows and routines to ensure timely and correct accounting and document quality

· Experience with financial project management and compliance with various institutional donors

· Five years management experience in a corporate or an INGO environment, including development and implementation of strategic and operational support services.

· Demonstrated leadership and interpersonal skills including the ability to supervise and motivate as well as to coach and develop qualified professional staff,

· Demonstrated ability to plan and organize a substantial workload that includes complex, diverse tasks and responsibilities

· Experience in audit preparation and audit support, experience in taxation, tax declaration and tax audits

· Experience with using Peoplesoft desirable

Skills and Core Competencies

• Analytical, decision making and strategic planning skills and the ability to handle multiple priorities

• Competent level skills in core IT applications, particularly MS Office

• Willingness and ability to handle peaks in workload and flexible working hours

• A commitment to the values and principles of CARE

• Experience of exposure to conflict hit areas

• Strong representation and negotiation skills

• Advanced oral and written communication skills

• Fluency in English required

• Arabic and language skills an asset

Working Conditions:

The Finance Manager is based within the Tripoli office, in Libya. It is anticipated that the Finance Manager will spend up to 15% of his/her time travelling to visit projects and partners within the whole of Libya.