Finance Intern

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Finance Intern

Date of issue : 4 – 02 – 2022

Closing date : 18 – 02 – 2022

Duty station : Jakarta

Country : INDONESIA

Duration : 6 months

Category of Staff : Intern

Job Purpose

The Finance Intern, under overall supervision of the Corporate Services Manager, is responsible for overall delivery of financial and administrative support, ensuring the proper use of Federation resources according to established procedures. S/he will support the work of various departments in order to ensure the operation works effectively and efficiently.

Job Duties and Responsibilities

Expenditure and Liabilities

• Assist Support Service Manager on preparing commitment & potential expenses on monthly basis

Financial Reporting

• Prepare retrospective expenditure on quarter basis
• Provide DoA and Update List of Budget Holder on Monthly Basis
• Prepare records and list of contracts and follow up result from system
• Field Bank Account data maintenance

Internal Control

• Performing timely monthly outstanding balance checking to Suppliers
• Update Timetable on monthly basis
• Conduct IT asset Checking process to review any potential loss to Federation’s asset on quarter basis
• Assists the legal advisory process related to contract issue by coordinating with IFRC’s Legal in KL Regional Office and Legal Advisor consultant
• Alert management for any potential weakness in the implementation of activity/procedure that may lead to potential loss to Federation if proper action is not taken.
• Ensure all supporting documents for contracting process are available before processing Contract Signing
• Ensure the Current Contract Templates complies with IFRC HQ templates and National Regulation
• Research for financial guideline and regulation, providing comprehensive analysis regarding company’s practice to ensure the applicable rule and regulation

PNS(s) Integration Process

• Provide required supporting document for PNS(s) Integration process
• Assist PNS(s) activities related to Integration Benefit

Technical Responsibilities:

• Ability to use and produce a report using Apple system – List of monthly Outstanding Balance.
• Ability to use and generate a proper report using Business Object.
• Maintain the data records and assist the application of features in indonesiaccst.org
• Coordination with Coorporate Service Manager on any finance related issue.

Education

Professional /academic qualification in law and administration services

Experience

• Experience of working for the Red Cross/Red Crescent is preferred
• Maximum 1 Year work experience in a finance or accounting and administrative roles is preferred
• Experience of working with Federation accounting and administrative systems is preferred
• Experience of local commercial & contractual systems
• Experience of project cycle using participatory methodologies is preferred
• Experience in writing narrative and financial reports is preferred
• Experience in Administration

Knowledge, Skills, and Language

• Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages)
• Knowledge and experience of CODA is preferred
• Experience of and ability to use manual accounting systems is preferred
• Skills in training and developing staff is preferred
• Fluently spoken and written English