Finance Information Systems Specialist

Role & Responsibilities

The Finance Information System Specialist will be the lead expert in Medair’s principal Finance ERP system (‘Fin4U’ built from Unit4 Enterprise Software), providing leadership in embedding and optimizing the new finance system to drive finance process continuous improvement. This role will also lead in training, induction and capacity building for new users across Medair. This role will also lead in the design and improvement of financial management reports to meet Medair needs. In collaboration with finance managers, the role will take forward the review and update of specific finance policies and processes relating to the new finance system, including the (re)design and simplification of finance processes and tools to enable the digital finance transformation vision. This role will support the Finance Director in other relevant strategic finance initiatives as part of the finance digital transformation and continuous improvement initiative.

Project Overview

Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system.

Workplace & Working conditions

GSO based position in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. This position could be considered for remote working or placement in Europe. (conditions apply), This role might be required to travel up to approximately 4 weeks in a year to provide in-Country training and support on FIN4U Finance system.

Starting Date / Initial Contract Details

ASAP. Full-time open-ended contract.

Key Activity Areas

FIN4U Training and Support

• Lead in the continuous use and embedding of FIN4U Finance system post go-live.
• Determine on-going training requirements for users, and develop resources for training.
• Develop and implement robust induction of new finance and FIN4U users, ensuring quick understanding and use of the system.
• Organise and deliver of training for different types of users for all country programmes and GSO
• Ensure staff and management are trained to use the U4 Finance and have access to relevant training resources. Adapt training to local context as appropriate.
• Supports and develop Finance users across the organisation globally as well as ensure all staff and management use FIN4U Finance in a way that is in line with data quality requirements, policies, processes and procedures.

FIN4U finance System Management

• Regular review and maintenance for effective FIN4U Finance System User Access Rights. Includes Finance approval of user access requests for assignment, addition, deletion, editing, data control and window options.
• Work with IT lead to address and resolve system issues after go-live. Finance custodian of Teams Support Channel/Ticket system and FIN4U email. Solve functional requests directly or assign to SMEs and drive SMEs for solutions. Raise Tickets under MAS agreement directly with UNIT4, and mange open tickets to closure.
• Finance Data Management: Finance Lead to deliver single source of truth, driving solutions for data integrity and compliance of non-transactional data, directly maintained in Fin4U or in the integrated source systems
• As the Finance system lead maximise the value of the system by working with Finance managers across Medair
• Carry out regular risk assessment and internal controls related to FIN4U use and data integrity

Finance Business Processes and management reporting

• Review & document processes FIN4U Finance system related, in collaboration w/relevant team leads for verifying, validating and implementing master data requests received through support channels directly in Fin4U
• Advise managers on finance process optimisation with the new Finance system, seeking automation and simplification in collaboration with the Finance Specialists, Finance Partners, Accounting & Treasury teams
• Translate and align new process requirements and FIN4U Finance system
• Ensure FIN4U Finance System reports are fit for purpose and contribute to data-driven decision-making for Finance and budget holder, using: Qlik, Infobrowsers and FP&A, to deliver business solutions and digital transformation
• Lead development of improved/new finance reports to meet stakeholder needs (budget holders, IPD, ELT, Board)

Innovation and Change Management

• Lead & manage post-implementation transition to embed FIN4U & other technological improvements in Finance
• Provide guidance and support the Finance teams across Medair in continuous improvement or innovation to their business processes to optimise the functionality and utilisation of the FIN4U Finance system
• Propose & develop innovative ideas to improve Finance processes to drive efficiencies & cost savings
• Lead or participate in other digital / ERP projects to improve Finance performance

Leadership

• Support the Finance Director to develop and maintain effective working relationships across the global finance function to ensure an integrated approach, mutual learning and effective use of resources
• Support Finance Director on specific corporate initiatives & projects, including multi-country and global projects
• Champion change management initiatives including transparent and timely communication flows with all relevant stakeholders, promoting value-add of FIN4U

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University and/or Bachelor degree in accounting or Business Information Systems
• English (spoken and written), working knowledge of French is highly desirable

Experience

• 3-year finance systems experience working in finance or IT department of an NGO or complex global organisation
• Strong skills and experience in financial systems, data analysis, financial reporting and presentations
• Experience of leading projects, or at least managing a key project component.
• Systems implementation experience is desirable Particularly with UNIT4 ERP system
• Computer literate with advanced knowledge of Microsoft Excel
• Experience in developing solutions for reporting using Qlik or Power BI
• Problem solving ability and improvement driving skills · Organized and structured
• Good attention to detail, high level of accuracy in preparing and entering data
• Capacity to work under pressure and manage personal stress levels
• Resourceful, resilient and solution-focused
• Team-player with good inter-personal skills
• Strong Christian commitment
• Ability to maintain strict confidentiality concerning staff members and organization’s critical financial information
• Able to work independently and take initiatives within a consultative framework.
• Ability to communicate with all stakeholders in effective and timely manner