Finance HR Coordinator – Ukraine, Kyiv

Position: Finance HR Coordinator Country and Base of posting: Kyiv, Ukraine Duration of Mission: 12 months with possible extension

General information

MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.

We recruit medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).

Currently we have open missions in South Sudan, DR Congo, Lebanon, Iraq, Afghanistan, Ukraine and Cambodia. Since beginning we have worked in over 15 countries in Asia, Europe, Africa and America.

Job description

Overall objective

The Financial / HR Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records.

Apart of main tasks in Ukraine, you will be acting as Fin HR Coord for other MAGNA missions (Afghanistan, Lebanon, Iraq).

Tasks and responsibilities

• Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow.
• Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of MAGNA, and for the monitoring of risks linked to HR questions.
• Administrative and legal management: He/She supervises administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country.
• Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, and legal and human resources areas of the mission.
• Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains.

Specific objectives and related activities

• Ensuring financial, budgetary and accounting managment for the mission
• Ensuring the good managment of local human resources for the mission (include HR Policy, Administrative management, management of career paths, Organization of work, HR risk management)
• Ensuring the administrative managment of international mission personnel
• Ensuring the administrative and legal management of the mission
• Ensuring the circulation of information, the coordination and the representation for “admin” questions
• Supervising and managing “admin” teams

Required knowledge and skills

Professional experience

Financial/accounting management

Knowledge and skills

• Excel (compulsory)
• Saga (compulsory)
• Homere (compulsory)
• French (compulsory)
• English language essential.
• Knowledge of institutional donor procedures (UN agencies, UKaid…)

Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)

• Good stress management
• Resistance to pressure
• Analytical capability
• Organized and methodical
• Reliable
• Strong sense of responsibilities
• Strong listening and empathy skills
• Ability to adapt, manage priorities and be pragmatic
• Diplomatic and with a sense of negotiation
• Good communication skills
• Honesty and rigor

Proposed terms

Fixed-Term Contract

Compensation

Your monthly (untaxed) salary will reflect your post’s seniority & your cumulative weighted work experience.

Starting from 2.605 to 2.927 EUR

MAGNA field salaries are calculated in EUR and are not negotiable as they are part of a harmonized agreement across the MAGNA network.

Benefits

PER DIEM paid in local currency in the field TRAVEL: Return to the country of domicile on average of 6 months INSURANCE including medical coverage, 24/7 assistance and repatriation ACCOMODATION shared housing PAID LEAVES POLICY: 30 days of paid leave per year