Finance Coordinator – Tunisia/Libya

WORK CONTEXT

In the aftermath of the Arab Spring, Cesvi was the first Italian NGO to take action to support the population affected by the conflict in meeting their basic needs.

Over the years, Cesvi has developed relevant expertise on migration and it has positioned itself as one of the most active Protection actors in Libya by addressing protection needs and promoting the resilience of migrants, refugees, asylum seekers, IDPs and vulnerable Libyans.

Since 2011, Cesvi has developed a solid expertise in General Protection, Child Protection, Gender-Based Violence and Education in Emergency through a set of activities aimed at preventing and responding to violence, exploitation and abuse against boys, girls, women and men, while promoting their rights.

Moreover, Cesvi is increasing its linkages to the formal education system and is actively engaged with CSOs to build their capacity and promote community-based support and inclusion mechanisms for the most vulnerable and marginalized groups.

Cesvi also consistently works with the local authorities and international institutions to build and strengthen coordination and referral pathways.

Current projects:

– UNHCR: Protection and lifesaving assistance to refugees and asylum seekers (Tripoli)

– UNICEF: Psychosocial support and remedial education for children of IDPs and refugees (Tripoli, Misrata and Zwara)

– EU Trust Fund: PEERS: Protection Enabling Environment and Resilience Services (Misrata)

– EU-DG NEAR CSO: Strengthen the capacity of CSOs and informal groups in the South and East of Libya

– AICS: AL SAHA: Improving health services and psychosocial support for children in Libya

Current staff:

170 Libyan national staff, 40 volunteers, 5 Tunisian staff and 13 expats.

JOB DESCRIPTION

The main duty station will be the Country Office in Tunis, with a minimum of 50% regular stay in Libya (Tripoli, Misrata and other relevant locations), when security conditions allow it.

The current Libya set up implies 4 consecutive weeks in Libya, 4 weeks in Tunisia. (Covid 19 specific: IF 1-week quarantine back in Tunis is required this be counted as week in Libya). Set can change depending on mission/logistics and context needs

The Finance Coordinator responds to the Regional Manager and will work in close coordination with the Accountant Administrative Coordinator in HQ in Italy.

The position line manages of the following staff: 1 Country Finance Manager (National – Libya), 1 Sr. Finance Officer (National – Tunisia).

The Finance Coordinator is in charge of the punctual financial management & control, accounting and financial reporting to Cesvi HQ and other stakeholders and promote and manage cost effective project implementation.

In particular, the Finance Coordinator will be responsible for:

1. Financial monitoring of the projects
2. Coordinate, in collaboration with the Audit & Compliance Manager, donors’ Audit and Expenditure verification and Country Audit for registration
3. Support the efficient office management

Key Responsibilities and duty:

1) Financial monitoring of the projects implemented in Libya & Tunisia

Supervision and advisory oversight of the Finance function position and finance teams in Tunisia and Libya.

Ensure scheduled Finance department deliverables are done at the highest quality and provided to stakeholders (internal and external) on time.

This includes, but not limited to, Prime Entry accounting, Update Budget Follow Up , Shared costs plans, cashbooks and bank reconciliation, draft, interim and final financial reports, and new proposal budgets.

Act as senior escalation point for donor complex finance and compliance queries and cases.

Work with Project Managers on improving and enhancing finance tools, templates, procedures, cash flow and funding requests, reporting and capacity building.

2) Donors’ Audit and Expenditure verification and Country Audit for registration

Cooperate with the Audit & Compliance Manager the organization of all donor’s Audit requirements and Expenditure verification and act as focal contact point Cesvi HQ.

Cooperate with the Audit & Compliance Manager the Country Audit needed for the registration and act as focal contact point Cesvi HQ.

3) Support the efficient office management

Contributes and participate in the preparation and updating of Cesvi Country manual of internal procedures

Ensure a proper written handover by the end of the contract

ESSENTIAL REQUIREMENTS

• University degree in a relevant field: Accounting, Finance, Business Admiration. Master’s degree or other professional certification is desirable. CPA certification is a distinct advantage.
• Minimum of 7 years of job experience relevant to the function in a comparable environment with non-governmental organizations
• Knowledge and understanding of main donors’ rules (e.g.: UN agencies, INTPA, ECHO, BHA)
• Broad knowledge of characteristics relevant to conflict-affected or post- conflict contexts
• Experience in functional and line management of both international and national staff in complex environment
• Excellent interpersonal skills, cross-cultural communication and ease in managing a multi-cultural team
• Good team leadership and conflict resolution skills, consensus team building, and adaptability
• High level of IT skills (Office package)
• Good oral and written English
• Ability to prepare and deliver trainings in person or remotely
• Ability and willingness to work in difficult places and in changing security scenarios with or without reasonable accommodation
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
• Good communication and leadership skills
• Excellent problem-solving and analytical skills
• Strategic thinking and innovation
• Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners.
• Self-motivated, able to take initiative, resilient and able to work independently.
• Highly result oriented with the ability to manage workload and stress
• Flexible and with a positive attitude

DESIRABLE REQUIREMENTS

• Broad knowledge of characteristics relevant to conflict-affected or post- conflict contexts
• Experience in functional and line management of both international and national staff in complex environment
• Excellent interpersonal skills, cross-cultural communication and ease in managing a multi-cultural team
• Good team leadership and conflict resolution skills, consensus team building, and adaptability
• Extensive experience of working within a senior management role within a complex country programme in an emergency response or fragile state