Finance Coordinator (For Filipino Nationals Only)

ROLE PURPOSE

The position is primarily responsible for developing project budgets, consolidated financial reports for monthly financial and donor report, receiving and reviewing partner expenditures and reports. The Finance Coordinator will be responsible for implementing fraud risk prevention, mitigation, and response plan.

KEY RESPONSIBLITIES

Project financial proposal development

• Lead the preparation of project financial proposals for all new projects, ensuring accurate cost allocation coordinating with the program team.
• Lead budget revision/change request and submit.

Financial reporting

• Prepare financial report and submit to project team with burn rate.
• Submit relevant financial report on monthly basis to regional finance team.
• Compile and submit the financial report within the due date.
• Maintain track of the budget in accordance with the signed project agreement.
• Complete donor’s financial report in compliance with donor’s conditions within in due date.
• Periodic review of AX data, ensure that all cost codes are correct, and complied with.
• Review and consolidate critical financial information (annual budgets, reports) within tight timelines.

Donor compliance in financial management

• Comply with donor’s condition on partner financial management.
• Review partners finance system and identify the improvement area.
• Ensure that partners have sound internal control system and it is effectively comply with. Do corrective action in case weak internal control system in partners finance system
• Recommend for improvement, make regular follow up for compliance.
• Ensure compliance of terms and conditions of partner’s agreement.
• Ensure partner advance is liquidated before financial year close/grant close.
• Post requires a high level of coordination within the district and with the country programme.
• Needs to solve problems on financial matters.
• Review and consolidate critical financial information (annual budgets, reports) within tight timelines.

Project financial monitoring

• Ensure project financial management is done in compliance with donor’s conditions within time.
• Ensure spending is done in line with approved project budget.
• Burn rate meet in line with cash flow forecast.
• Timely cost recovery of project – periodic reconciliation of cost recovery charging.
• Charge monthly apportion cost in project.
• Ensure compliance of Anti-Fraud, Corruption & Bribery policy.

Closing of Grants project

• Timely track of the project budget and expenditure and share among concern departments.
• Timely review donor’s conditions/ Grants conditions for closing of grants on financial part.
• Complete step by step task for closing of grants in finance part.

Audit Support.

• Support to conduct project audit, annual calendar and statuary audit.
• Draft management response against audit observation.
• Follow up on Audit Action.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Knowledge and Experience

• Master’s degree in accounting, Finance, Business Administration with minimum of 3 years’ experience in a similar position is required.
• Proven experience in dealing with audit, tax related matters and issues and foreign exchange.
• Clear understanding of the development sector, its operating and regulatory environment.
• Clear in-depth technical and practical knowledge and understanding of the relevant job domain.

Skills

• Demonstrated management and leadership skills.
• Demonstrated analytical, independent, and strategic thinking.
• Strong communication, coordination, and negotiation skills.
• Demonstrated ability to build positive and trustworthy relations for influencing.
• Experience in managing time and resource constraints.
• Ability to communicate effectively orally and in writing in English and Nepali in order to communicate complex and technical information to technical and general audiences; and
• Proven IT skills: Word, Excel, Outlook, PowerPoint etc.

Our values and commitment to safeguarding

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.