Finance Coordinator

IYD – Humanitarian Relief Association

Deadline for applications: 08/11/2022

Position: Finance Coordinator.

Location: Turkey-Gaziantep.

Working Area: Office.

About: IYD – Humanitarian Relief Association:

IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.

IYD was established early 2013 in Turkey.

IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI

IYD’s office are spread throughout Turkey and Syria as following:

• Turkey: Istanbul – Gaziantep.
• Syria: Aleppo – Idleb.

IYD vision:

In science and work, pioneers in developing ways of life to draw smiles and instill hope.

IYD mission:

To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.

Our values:

• Respecting others
• Transparency
• Teamwork
• Creativity
• Independency
• Neutrality

IYD strategic goals:

• Working on ensuring a decent life for all the affected people.
• Rehabilitation and construction of the damaged infrastructure.
• Securing the daily basic needs.
• Raising and revitalizing the capacities of the Syrian Civil Society.

JOB DESCRIPTION

Job Title: Finance Coordinator.

Project / Department Title: Finance.

Direct supervisor / Reports to: Finance Manager.

Job Purpose:

To provide and ensure consistent, timely, and accurate financial management and administration of the organization’s finances, financial systems, processes, and records to meet the organization’s financial goals, to assist in ensuring compliance with all appropriate regulatory, policy, and legal requirements, and to assist in securing and maintaining the long-term financial viability and stability.

Key Responsibilities:

• Make accurate entries in the accounting system to maintain an accurate filing and coordinate all financial processes of sub-offices including general ledgers, internal accounts, accounts payable and accounts receivable, payroll, statutory remittances, budget monitoring, and other financial processes as required
• Monitor and record cash disbursements, expenditures, and receipts of the organization, ensuring timely, effective, and accurate record keeping and ensure availability and timely providing the cash in the sub-offices to implement project activities
• Manage and assign tasks to his/her subordinates then ensuring timely completion of the assigned tasks reviewing and approving their outputs to make sure that they are accurate and standardized
• Coordinate with other finance staff and staff from other departments preparing cash flow forecast for every project and follow-up project payments including accruals and advises the programs and operations department on all budgetary and financial matters.
• Provide support in budget preparation, amendment, and finalization the tracking project budget during all project phases
• Review and approve payment orders to vendors and money transfer request to sub- offices and ensure availability and timely providing the cash in the sub-offices to implement project activities.
• Prepare and submit the monthly and final financial report for each project on time according to donor requirement and responding the donor comments in coordination with other departments.
• Perform month-end and year-end procedures including, but not limited to preparing all month-end reconciliations and year-end working papers for the organization’s annual audit
• Ensure timely and accurate adherence to all internal policies and procedures, Local laws and regulations and all donors compliance rules
• Coordinate and assist the external auditors during their audit fieldwork. Ensure that all audited financial statement deadlines are met
• Supervise and train his/her subordinates in Turkey and in sub-offices and share his experience improving the financial department capacity
• Develop working tools and software to facilitate routine financial works and increase his and his subordinate’s capacity
• Support Finance Manager and executives with projects and tasks when required

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.

Qualification (Education – Work Experience):

Essential:

• At least Bachelor’s Degree in Finance, business administration, accounting, or any related fields.
• At least 1 Year experience as finance coordinator or higher.
• 10 Years of experience in financial sector including 3 years at least in NGO`s as finance staff.

Desirable:

• Master or Ph. D. degree in finance, or related fields.
• Strong knowledge of Turkish finance regulations.

Core, Managerial and Technical Competencies:

Core Competencies:

• Communication
• Teamwork
• Planning and Organising
• Accountability
• Creativity
• Stakeholder Orientation
• Commitment to continuous learning
• Technological Awareness

Supervisory – Managerial Competencies:

• Leadership
• Building Trust
• Vision
• Managing Performance
• Judgment and Decision-making
• Empowering Others

Technical Competencies:

• Advanced computer skills (Microsoft Word, Excel, Outlook, MS Access).
• Financial reporting.
• Experience in working with grants from institutional Donors BHA, ECHO, FCDO.
• Maintain the confidentiality of the Organization’s financial business and other private information and records.
• Solid financial systems experience.
• In-depth understanding of accounting principles for non-profit organizations.
• Financial reporting, financial and business planning.
• Budget preparation.