Finance Associate (80% work rate)

Job Purpose and Definition

The Women’s International League for Peace and Freedom (WILPF) is a leading global organisation focused on addressing the root causes of violence through a feminist lens. We are working to create a world of permanent peace built on feminist foundations of freedom, justice, nonviolence, human rights, and equality for all.

We are looking for a Finance Associate (80% work rate) to support WILPF’s growing Finance Team with a range of administrative functions that create the foundation for WILPF’s operational success.

The successful candidate will have a background in finance and administration, is highly organized, and is interested in human rights. They will thrive in a collaborative working environment, which is both co-located and remote. They will be committed to feminist, anti-racist, and inclusive ways of working.

Main responsibilities TheFinance Associate provides financial and administrative support to WILPF’s Finance Team and is responsible for ensuring the accounting and accuracy of organisational financial records and bookkeeping. The Finance Associate initiates the accounting and bookkeeping of transactions across WILPF, while ensuring regulatory compliance. The Finance Associate is responsible for preparation of payments, reviews financial records, and manages various administrative tasks related to WILPF’s financial operations.

Accounting and bookkeeping

1. Support the Finance Team with the day-to-day, monthly, and year-end operations of WILPF’s accounting processes. Prepare required bookkeeping documents, and process actions with the guidance of the Finance Team.
2. Ensure the proper documentation of financial records, in accordance with WILPF’s Finance Manual.

Financial management

1. Responsible for processing organizational payments.
2. Ensure that all invoices and staff reimbursements are paid accurately and in a timely manner, in accordance with WILPF’s financial policies and procedures.
3. Send out notifications of payments.
4. Support the Finance Team in the annual financial audit.

Financial administration

1. Monitor the WILPF Finance Team email account and respond to inquiries as needed.
2. Support with organisational financial record keeping, filing (both hard copies and electronic), as well as with the general maintenance of finance files and records.
3. Support the Finance Team on other administrative tasks as needed.

Knowledge, Skills, and Competencies

• Knowledge of accounting practices and standards.
• Knowledge of a bookkeeping system and reconciliation of financial data software, preferably Microsoft 365 Dynamics (Business Central).
• Demonstrated experience in managing a wide array of administrative tasks.
• Demonstrated attention to detail and good record-keeping skills.
• Fluency in written and spoken English. French is an added advantage.
• Excellent administrative and organizational skills. Ability to track and maintain a variety of projects and activities simultaneously, while meeting quick deadlines during busy times.
• Ability to establish priorities and to multi-task.
• Dedication to and interest in WILPF’s work, aims and principles.
• Experience working with a global, diverse team across time zones and locations, both co-located and remote.
• Excellent ability to collaborate, work well in a team setting, and to build strong and genuine interpersonal relationships across the organisation.
• Proficient in Microsoft Office (Word, Power Point, especially Excel).

Education and Experience

• 2-3 years of experience in a similar position.
• Qualification/certificate in accounting, finance, business administration, public administration or equivalent is a plus.
• Prior experience in NGOs and/or the UN system is a plus.

Compensation

WILPF will provide the Finance Associate with compensation commensurate with experience. Compensation will also be based on the location of the selected candidate.

The annual salary range for the position at 100% work rate is 60,000 – 62,000 CHF.

Please note that this position is 80%.

Location

This position is based in Geneva. Only candidates from Switzerland, from an EU/EFTA country, or candidates already having a valid Swiss working permit will be considered as we do not have the possibility to obtain a work permit for non-EU/EFTA candidates. Only candidates with work authorization in Switzerland will be considered.

can we get more specific with what kinds?