Finance Assistant – Tunis (National Staff)

Job Purpose

Under the supervision of the Finance Officer, the incumbent is responsible for providing support to Tunis country cluster Office in various finance issues to ensure the smooth day-to-day operation. The Finance Assistant provides support to the Finance Department in the delivery of finance services in support of the cluster operational programs.

Job Duties and Responsibilities

The incumbent shall be responsible for day-to-day operations related to petty cash, daily accounting entries, review of supporting documentation, including working advances, performing reconciliations. The tasks are detailed below. The incumbent shall:

A. Ensure daily data input into CODA financial system or Coda Xl in an accurate, efficient and timely manner.

• Daily Data input into Coda financial system in an accurate, efficient & timely manner. (Bank, cash and transfers payments)

• Daily Invoices input into Apple financial system in an accurate, efficient & timely manner. (Supplier & 3rd Party invoices)

• Review the payment authorizations submitted for signature, ensuring that all supporting documentation is attached. In case of missing documentation, ensure necessary follow-up actions.

• Check that financial codes are correct before booking the transactions and ensure any correction.

• Organize and file CODA documents, according to the standard filing system.

• Ensure that all payments are validated by the Finance Officer, and approved by the budget holder, and by line manager where applicable, prior to accounting and payment.

• Prepare the monthly field returns files in accordance with the deadlines, ensuring the availability of all supporting documents.

• Check pending invoices received from supplies, and advise on the required action

• Archive accounting documents in accordance with established procedures

B. Ensure timely monthly reconciliation of working advances.

• Ensure clearance and reporting of working advances

• Prepare reconciliation of balance sheet items on a monthly basis

• Calculate, reconcile and advise staff on the outstanding working advance amount

• Advise Finance Officer on any pending working advance which requires his action to solve the issue

• Assist with the preparation and coding of staff working advance journals where necessary

C. Other Assigned Tasks

• Assist the finance officer in suppliers’ payments and reconciliations

• Preparing the request for creating F-Codes

• Preparing supplementary services invoices monthly

• Assist the PNS’s in their questions and concerns when needed

• Check/Cash Payments preparation & signatures when needed

• Establish and ensure effective working relationships with the staff and management of the Tunis Cluster Office.

• Ensure and promote compliance with the Federation’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes.

• Provide reports from B.O. to office as requested.

• Prepare requisitions for stationary for Finance department.

• Any other tasks assigned by the Finance Officer.

Education

• Relevant degree (minimum bachelor’s degree) or equivalent experience in Administration, financial management accounting – Required
• Relevant professional /academic qualification in finance or accounting – Preferred

Experience

• At least 3 years relevant working experience in a financial role – Required
• Experience in working with web-based accounting systems – Required
• Work experience with other international organisations, large NGOs and/or governmental development agencies, multi-cultural environment – Preferred

Knowledge, Skills and Language

• Advanced computer skills, working knowledge with windows, spreadsheets, word processing and accounting packages – Required
• Ability to work under pressure and to deadlines – Required
• Accuracy and fine attention to detail – Required
• Organised and self-starter in work prioritising – Required
• Experience working with CODA or similar accounting software – Required

Languages

• Fluently spoken and written Arabic – Required
• Fluently spoken and written English – Required
• Good command of another IFRC official language (French, Spanish or Arabic) or Russian – Preferred

Competencies and Values

• Commitment to working with RCRC Movement
• Collaboration and Teamwork
• Integrity and personal conduct
• NS and Customer Relations
• Resilience
• Building trust