Finance Assistant – Caraga (Filipino Nationals Only)

Duration : 3 months
Start date : ASAP

You’ll contribute to ending world hunger by …

• Manage accountancy based on AAH standards, GAAP, Government Regulation, and Donor Policies; carry out financial and accounting tasks in a correct manner to regularly produce reliable and transparent information in a timely manner.
• Ensure accurate and timely processing of financial transactions – to include verification of payment requests and cash advances, cash and cheque preparation, and release of payments.
• Support in the process of internal and external financial audits by preparing all required documents and ensuring the completeness and validity of all finance documents.

Key activities in your role will include

Objective 1: Personnel management / team management

• Participate in regular meetings with the teams and within the delegation.

Objective 2: Budget management

• Provide all necessary information to Base Finance Officer for the preparation of Budget versus Actuals and forecast reports.

Objective 3: Administration and contract management

• Ensure that local taxation law requirements are fully complied with in collaboration with the Base Finance Officer.
• Make sure the formalities required by the local authorities are followed in all official documents in collaboration with the Base Finance Officer.
• Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities.

Objective 4: Financial management (cash/accounting)

• Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures.
• Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations.
• Ensure that all necessary supporting documents are attached to the payment request (PR). Verify that all PRs are duly approved by the budget holder and the finance supervisor
• Process all payments through bank transfer (bank cheque) after the reception and verification of all related supporting documents.
• n collaboration with the Base Finance Officer, maintain a transparent financial tracking and filing system, and ensure that all necessary original documents are correctly sent to the Country Warehouse to be archived for a minimum of 10 years.
• Support the Base Finance Officer to manage day-to-day accounting functions including regular cash verification and monthly closing.
• In collaboration with the Base Finance Officer and the Logistic Department, ensure the payment of all suppliers and service providers within the due deadlines in compliance with the signed agreement.
• Prepare all advance payments and ensure their correct registration in the accounting system.
• Manage the office cash box and perform daily checks. Perform the weekly checks together with the Base Finance Officer. Be prepared for a monthly random check of cash box together with program staff.

Objective 5: Internal/external control systems

• Ensure the fulfillment and adherence to the signatories’ policy, schedule for purchases, payment authorizations, and compliance to government-mandated dues.
• Support the Base Finance Officer in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed, and correctly organized.
• Ensure the availability of cash resources as well as the security of the storage places for funds.
• Monitor the “safety envelope” system (if existing) in the Base office.
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors, and losses. Commit to respect AAH Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy, and Whistle Blowing Policy. Report any breach observed in the framework of this policy during his/her professional activities both as regards the proven or suspected offense and preventive breach.

Objective 6: Reporting

• Ensure timely submission of the financial reports (monthly closure and annual closure) through the submission of the updated cash book.

Do you meet the profile required criteria?

• Bachelor of Science in Accountancy or any related field.
• Knowledge of Admin procedures, accounting, and finance.
• Experience of at least 1 year in a similar position
• Preferably previous working experience in I/NGO.
• Excellent English and Filipino language.
• Computer skills in MS-Office (Word, Excel, PowerPoint, and internet)
• Preferably with good knowledge in accounting software (AGRESSO), but not required.
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident, and life insurance, leave entitlement, government-mandated benefits
• Project-based Employment