Finance Assistant and Office Manager

About Volunt��s (Latin: will, goal, purpose, meaning)
Voluntas is a development consultancy that puts purpose above profit and aims to fundamentally change how human potential is led and realized. In our Meaningful Societies pillar, we provide fact-based policy options and recommendations based on extensive research and analysis in fragile and conflict-affected regions. Our goal is to have a positive, sustainable impact on populations affected by crisis to improve their living standards and access to rights. We collect data, conduct analysis, and generate insights for both the private and public sectors. We use our insights to underpin strategic thinking and evidence-based decision making.
We work extensively in the Middle East and North Africa region with a wide range of clients including UN agencies, international NGOs, major donors, and private companies. Our projects focus on policy and programming, research, needs assessments, perception studies, context monitoring, and monitoring and evaluation. We work on thematic areas such as governance, conflict resolution, political economy, informality, migration, prevention of violent extremism, youth, gender, human rights, employment, health, water, food security, and WASH.
Your Ethics
You put honesty above compassionYou put self-awareness above self-confidenceYou put facts above emotionsYou put humbleness and hard work above good intentions
The role
Voluntas is recruiting a Finance Assistant and Office Manager to support the implementation of a European Union-funded project focused on the prevention of violent extremism in Tunisia, particularly among youth. The project will be implemented in collaboration with two other organizations based in Tunisia for an initial period of 18 months.
The Finance Assistant and Office Manager will be responsible for providing overall support to the project and Voluntas team covering finance, administration, as well as day to day office tasks.
Voluntas is looking for an energetic professional who enjoys wearing multiple hats. S/he should be comfortable managing a wide range of finance tasks, administrative duties, and executive support-related tasks, while being able to work independently with little or no supervision. Organized, flexible, and proactive, s/he enjoys the challenges of supporting an office of diverse people.
Main Competencies
At least 4 years of office management or administrative duties with an international organization in TunisiaPrior experience working on EU-related projects is a plusBA in Business Administration and Management, or related field (or at least 6 years��� administrative experience)Knowledge of office management responsibilities, systems, and proceduresExcellent time management skills and ability to multitask and prioritizeAttention to detail and problem-solving skillsKnowledge of financial management and basic accounting, including Tunisian accounting practicesKnowledge and interest in human resources management practices and proceduresExcellent knowledge of Microsoft Office suite (Word, PowerPoint, Excel)Excellent communication skills, including written and spoken English, French, and Arabic (Tunisian dialect)Cultural awareness and ability to work in a teamMust be a self-starter and driven
Main Responsibilities
Finance
Support the EU finance and compliance specialist in expenses follow-up ��� including proper archiving of purchase requests, invoices, and other paperwork linked to accounting and auditSupport in following-up with the partners on budget expenditures and processesSupport in carrying out audit spot checks with the partners
Administration
Take responsibility for all office operations and proceduresFocal point for basic procurement, maintenance, mailing, shipping, supplies, equipment, bills, and other office-related errandsCoordinate with the IT department on all IT and equipment-related issuesManage relationships with vendors, service providers, and landlord; conduct contract and price negotiations and ensure all services are invoiced and paid on timeMonitor and maintain office supplies inventory to ensure operational efficiencyWelcome and support visitorsParticipate in the planning and execution of company eventsDevelop standards and promote activities that enhance operational procedures and efficiencyEstablish and monitor procedures for record-keeping and ensure filing systems are up to dateDesign, implement, and oversee adherence to office policies and proceduresMaintain a safe, secure, and pleasant work environmentOverall responsibility for ensuring smooth-running of the office
Human potential
Assisting the Voluntas human potential development function by maintaining personnel records, scheduling interviews, and providing additional support where necessarySupport with managing Human Potential Development (HPD)Coordinate with Head of Office to maintain company policies as necessary