Finance Assistant

Background/IRC Summary: Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees, and rebuilding lives in the wake of disaster. Through 29 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC provides immigration services in 24 locations in the US.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

**Job Overview/Summary:**The Finance Assistant – NJOR is a full time, 37.5 hour per week administrative support position that assists the finance team in accurately controlling and managing the implementation of the accounting system in the office. The Finance Assistant – NJOR also is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, accurate and understandable financial information and reports.

Major Responsibilities:

• Assist Finance Manager in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles
• Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software
• Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports/reimbursements
• Void/reclass transactions/invoice journals as requested/needed
• Assist in preparing monthly financial reports as needed
• Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors
• Prepare monthly staff Time and Effort reports for staff signature
• Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)
• Assist Finance Manager in monthly bank reconciliation
• Prepare and submit all payment invoice journals in Integra
• Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts
• Effectively communicate financial topics and facilitate discussions with non-finance staff
• Assist the Finance Manager in providing finance/accounting-specific training for all-staff as needed
• Support the Finance Manager in the protection of the organization’s assets by implementing IRC’s Internal Control procedures
• Attend all finance related trainings for respective partner organizations
• Develop system and process for transferring paper files into electronic files for the finance department
• Assist Finance Manager with monthly balance sheet reconciliations
• Other duties as assigned

Key Working Relationships:

Position Reports to: Finance Manager – NJOR
**Position directly supervises:**N/A

Other Internal and/or external contacts: N/A

Internal: Regional Controller,IRC employees

External: Financial Institutions, Vendors, Donors, Current/future partners

Job Requirements:

• Two (2) years of post-secondary education and/or two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting
• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, and integrity as defined in the IRC Way
• Solid computer-based accounting skills, including spreadsheets and other financial related software programs
• Proficient in general office software programs like MS Word, Excel, email, and internet
• Proven ability to work as a team member in a cross-cultural environment
• Excellent verbal and written communication skills
• Ability to prioritize and manage time effectively
• Fluency in English, written and spoken

*Working Environment:***Working Environment: Remote, with 2-5 remote meetings per week with the team and/or your supervisor. Possibly 1 or 2 monthly meetings at an onsite location. Occasional travel up to 5%.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirement

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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