FINANCE ASSISTANT

Islamic Relief

BASE LOCATION: Country Office, Cotabato City

REPORTING TO: Finance Officer

JOB DESCRIPTION:

Bills/Invoices checking and processing for payment & receive:

  • Checking and processing of the bills/invoices for payment.
  • Preparation of expense summary and vouchers for check.
  • Disbursement according to the Islamic relief Policies.
  • Unauthorized payment should not be processed.
  • Ensure financial transactions are accompanied by relevant and appropriate supporting documentations with transparency.

Bank/Cash transactions, payment, dealings and update of the subsidiary ledgers and reconciliation:

  • Arrange the deposit and withdrawal of cash, transfer of fund.
  • Update the Subsidiary Ledgers (Travel/Miscellaneous Advance, inter A/C fund transfer, Advance to non-budget items etc.) on daily basis.
  • Cash must be kept properly and safe so any unauthorized person should not get access to the cash.
  • Cash closing sheet must be prepared on daily basis.
  • Cash count must be done on daily basis.
  • Cash sheets must be signed by the supervisor.
  • Finance Assistant will be responsible for any unreconciled cash.

Vouchers preparation and entry into GL:

  • Make entry of all the vouchers (RV, PV, JV) into GL.
  • Apply basic accounting principles, knowledge & techniques to analyze the variances.
  • Assist the Manager- Finance to confirm and verify the entry before posting and report generating for various financial report.
  • Voucher must be prepared in complete with all require documents.
  • Voucher will not be considered complete until it contains all required documentation
  • Preparation of Transfer Request Form prior to approval of Finance Manager & Country Director.

Petty cash management:

  • Payment of petty expense of the office.
  • Ensure complete & accurate record of all petty cash transactions.
  • Cost allocation of the expenses and request for replenishment in a timely manner.
  • Cash management is the responsibility of finance person.
  • Petty Cash expenditure are fully monitored & reconciled.
  • Fund request will be submitted before it is required by the team.
  • Cash count and cash closing sheet must be mandatory.

Audit & Records Management:

  • Ensure that financial records, both paper and electronic formats, are up to date, filed in an orderly manner, properly labelled kept securely and easily retrievable.
  • Ensure that the JNL’s needed are accurate and with relevant supporting documents.
  • Prepared scanned copy of vouchers in both closed and open files.
  • Pulling out accurate vouchers when requested by Auditors.

Others:

  • Handling inquiries & queries.
  • Provide information about the policies & procedures.
  • Contributes to unit goals by accomplishing related duties as required.

Job Requirements:

  • Bachelor’s degree in business, finance, accounting, or a related fiel
  • Excellent mathematical skills.
  • Experience in financial accounting and management with INGOs.
  • Proficiency in accounting software specially with the use Microsoft Dynamics (AX).
  • Proficient in MS Excel, Word and PowerPoint and Data Analysis.
  • Understanding of data privacy standards.
  • Exemplifies high level of integrity, honesty, and customer-service skills.
  • Solid communication skills, both written and verbal.
  • Familiarity with business principles and practices.
  • Superior attention to detail.
  • High level of organizational skills, planning skills, problem-solving skills, analytical skills and critical thinking skills.
  • Must be computer literate, well versed in using MS Excel particularly with spreadsheets and calculation software

Desirable:

  • Ability to work in a demanding situation under pressure in a team independently with minimum supervision & delivery against team objectives.
  • Communication, interpersonal, influencing & persuasive skills.
  • Good Team player
  • Willingness & ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
  • Commitment to the aims, objectives & organizational culture of IRW.

How to apply

Interested applicants should send their CV with a cover letter on or before **18 June 2022,**to [email protected] with email subject or reference: Finance Assistant Application.

Islamic Relief Worldwide is a humanitarian and development organization and working in livelihood WASH, and DRR sectors in line with our vision of a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others. We work regardless of ethnicity, religion, political affiliation or gender.

Selection will be based on application letter, CV, interview, and other relevant documents (as requested). Only short-listed applicants will be contacted.

Walk-in applicants and applications sent through Islamic Relief Philippines social media account i.e., Facebook, will not be entertained.

As the position needs to be filled in on an urgent basis, therefore, we may stop receiving applications as soon as there are applicants suitable for the position.