Finance Assistant

Job Title: Finance Assistant

Reports to: Management Accountant

Job Location: Nairobi (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Contract Details: Temporary two (2) Months

Job Summary:

The incumbent will provide support to the finance department.

Main Duties & Responsibilities:

Finance:

• Tracing payments from system to files, and integrate/replace the payments made using scans with the original documents.
• Update payment vouchers in excel cashbooks ( Mpesa and bank) as per policy.
• Update filing system (integrate Field Office & Nairobi vouchers & MPESA vouchers).
• Stamp the 2021 PRFs reference numbers using the self-inking stamp.
• Label and arrange the Bank and MPESA documents sequentially in box files.
• Retrieving relevant audit samples and scan, where applicable.
• Support in retrieval of VAT invoices, reviewing the completed DA1 forms and attached supporting documents for accuracy.
• Support in archiving 2021 files and move the 2019 & 2020 documents to the filing rooms.

Responding to Emergencies

• Participating and contributing towards Concern’s emergency response, as and when necessary
• Complying with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies:

• Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
• Supporting and promoting the standards outlined in the Code of Conduct & Associated Policies to the team, partner organizations and beneficiaries, and being committed to providing a safe working environment

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Education, Qualifications & Experience Required

Essential:

• At least 1 year previous experience in similar exercise
• Completed at least CPA 2
• Able to work with minimal supervision

Desirable:

• Previous experience of working in an NGO and/or Concern is preferred
• Excellent organizational, interpersonal and communication skills
• Innovative, team player, with an ability to work under pressure

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net