Finance Assistant (2 Positions)

SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Finance Assistant (2 Positions)

Vacancy Number: IOMRONBO/SVN/005/2022

Duty Station: Regional Office, Nairobi, Kenya

Classification: General Service Category, Grade G5**

Type of Appointment: Special Short Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date; 08 May, 2022

The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government, and civil society to:

1.Assist in meeting the operational challenges of migration and mobility

2.Advance understanding of migration issues

3.Encourage social and economic development through migration; and

4.Uphold the human dignity and well-being of migrants and mobile populations.

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IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

IOM’s Regional Office for the East and Horn of Africa supports and monitors the following countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. Through a team of specialists, the Regional Office supports the development, implementation, monitoring, reporting and evaluation of projects and initiatives undertaken by country offices and regional programmes.

Under the overall supervision of the Regional Finance Officer, and the direct supervision of the Senior Finance Assistant, the Finance Assistant will perform the following duties:

Core Functions / Responsibilities:

In particular he/she will:

1. Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;

2. Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;

3. Extract and input data from various sources in financial or accounting systems;

4. Assist providing guidance in accounting, budget and financial related issues;

5. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

6. Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;

7. Create new Vendor Accounts in PRISM;

8. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

9. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

10. Assist in the preparation of budget, accounting, financial, statistical reports, and other reports as required;

11. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

12. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;

13. Responsible for the Petty Cash of the office; and,

14. Perform other related duties as required.

Required Qualifications and Experience

Education

· Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience. or,

· High School diploma with five years of relevant experience.

Experience

· Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

· Qualified CPA or ACCA or equivalent qualification is highly desirable;

· Attention to detail, ability to organize paperwork in a methodical way;

· Discreet, details and clients-oriented, patient and willingness to learn new things; and,

· Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

· Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

· Ability to meet deadlines and work under pressure.

• Personal commitment, efficiency, flexibility, drive for results.

Languages

Fluency in English and Kiswahili (oral and written). Working knowledge of French is advantageous.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1*

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.