Finance Assistant

DUTIES & RESPONSIBILITIES

Financial Management

• Ensure accurate and timely posting of data into the accounting system i.e. receipts, payments and, journals.

• Process invoices, payments and grants, ensure accuracy and that all supporting documents are attached and appropriately approved.

• Continually update the creditors’ accounts in the system.

• Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash

• Assist Financial Accountant in updating the assets register.

• Prepare financial activities report and or financial departmental reports when required.

• Liaise with department managers in drafting budget and assist in the monitoring of budgets, providing regular reports and alerts.

• Participate in the internal audit reviews as required in accordance with the audit plan through provision

of the required information.

• Posting of financial transactions on the accounting system and making online payments

• Prepare and submit monthly statutory deductions on timely basis.

• Act as banking agent and responsible for all FTA bank accounts with various banks

Filing and Procurement

• Establish, maintain and update supplier’s data base.

• Establish an effective filing system for the finance department.

• Process procurement requisitions for secretariat

SKILLS & EXPERIENCE

KNOWLEDGE, EXPERIENCE AND SKILLS: Qualifications

• Diploma in Accounting, Finance or related field

• Member of a professional body such as CPA or ICPAK

Experience and Knowledge

• At least 1 – 3 years’ accounting experience

• Knowledge of financial systems, including accounting systems and budgetary control

• Sound knowledge of Kenyan tax laws

Skills

• Strong financial management and accounting skills

• Data entry and records maintenance skills

• Book keeping and accounting skills

• Excellent analytical skills

• Excellent written and oral communication skills

• Good MS Office skills particularly MS Excel

• Excellent organisational skills

• Ability to work with different accounting packages

• Good customer services skill