Finance and Subgrants Coordinator

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and nearly 700 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Finance and Subgrants Coordinator will support day-to-day work of the Finance Department. This role extends to providing essential support to all programs implemented by IREX in Ukraine, by consulting the teams on a range of finance, procurement and subgrants related issues.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background and Skills

• Bachelor Degree in economics, finance, international development, business administration, public administration, management, or relevant field.
• At least of two (2) years of proven experience.
• Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers.
• Proven competency with analyzing budgets.
• Strong understanding and knowledge of USG rules and regulations.
• Excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information.
• Strong presentation skills: ability to write and present information concisely.
• Excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical behavior when interacting with partners and stakeholders.
• Strong command of spoken and written English, Ukrainian.
• Ability to handle multiple priorities and complete tasks and projects in accordance with stated deadlines.
• Ability to work independently and in a team and the ability to take initiative, meet deadlines, and be flexible.

Your Daily Tasks

• Under the supervision of the Finance Manager, provide assistance in all subgrants activities within the VIA program. This includes tasks such as subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring, and closeout.
• Ensure that all subgrants are well-managed and executed in accordance with the applicable USG regulations, IREX policies, and procedures, while also keeping the subgrant files up to date.
• Support the coordination of all internal activities pertaining to the development and execution of subgrants and contracts. This includes overseeing internal certification and clearance procedures, conducting financial monitoring, ensuring timely payment disbursements, and preparing RFAs.
• Provide support to the Finance Manager by conducting thorough reviews of subgrantees’ budgets and expense reports, etc.
• Regularly monitor, maintain communication with, and provide training to subgrantees to ensure the smooth implementation and adherence.
• Review program invoices, contracts with vendors, local staff expense requests, and other payments.
• Work with program teams to help identify appropriate financial and accounting coding for donor funds, invoices, expenses and grants.
• Provide support to Finance Manager and program staff in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Action Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures.
• Input bank payments into Internet-Client bank program for further processing (monitor availability of funds in local currency; make sure currency exchanges are accurate in order to minimize currency gain/loss).
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts). Translate supporting accounting/ payment documents as needed.
• Verify payments supporting documentation according to local and donor regulations (approvals, invoices, memos, etc.).
• Assist in compiling monthly expense reports (enter expenditures into QuickBooks on a daily basis; scan expenses back-up documentation and attach to QB transactions on a bi-weekly basis). Track and reconcile bank statements in QuickBooks.
• Maintain registration book of power of attorney documents for receiving goods from vendors, prepare such upon request.
• Provide supporting documentation for donor reporting and audit requests as needed.
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is regular, full-time Ukraine-based staff who works from a worksite outside the Ukraine office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.