Finance and Procurement Officer

Finance & Procurement Officer, Jordan

• 4 days per week, in Jabal Al Webdeh, Amman
• 1000 JD per month including employee social security contribution
• Starting as soon as possible (no later than 1st November 2023)
• 1 year contract with possibility of permanent employment depending on performance (3 month probation period)

Seenaryo is seeking a proactive individual, with experience in Finance, HR and Operations, to be part of an ambitious and fast-growing organisation. This position is suitable for people who have had previous experience in accounting or financial management and a minimum of two years’ experience in the non-profit sector. This role will be based in our office in Amman, with visits to projects across Jordan and regular contact via Zoom with our teams in the UK and Lebanon. The Finance & Procurement Officer will be responsible for all financial management and operational duties to support the work of Seenaryo’s projects in Jordan, including management of the office space. They will work closely with the whole Jordan team, interact with Seenaryo’s team of 30+ freelancers and suppliers in Jordan and will be managed by the Deputy Country Manager in Jordan. This role also involves working closely with Seenaryo’s Finance Manager based in London, UK and with the Finance & Procurement Officer in Beirut, Lebanon.

As a core member of a small team, the versatile position includes the following responsibilities:

Finance

• Receive, distribute and log petty cash, oversee team spendings and correct reconciliations
• Make bank payments, oversee Seenaryo’s bank account and prepare cheques
• Prepare monthly expenditure and accounting reporting (petty cash and bank logs) and validate financial reports budget vs. actuals with Grant and Finance Managers on a quarterly basis
• Start the process of data entry on QuickBooks to reconcile the year of 2023, then starting from 2024, enter transactions on a monthly basis as per deadlines set by the Finance Manager
• Liaise with accountant/auditor in Jordan to submit annual financial reports
• Work with Grant Managers to reconcile cash and bank receipts in line with donor requirements
• Feed into applications and reports for Jordan donors (with support from the Grant Managers)
• Process Payroll as well as Social Security & Tax payments on a monthly basis

Procurement

• Responsibility for issuing & approving purchase requests from all core staff in Jordan in line with Seenaryo’s Procurement and Finances SOPs
• Ensuring project managers follow the necessary steps for procuring goods and services in a way that is compliant and in-line with Seenaryo’s Procurement and Finances SOPs
• Contract service providers such as freelancers and suppliers in close coordination with Project Managers & Deputy Country Manager and ensure all payments for freelancers and suppliers are paid on time with the correct documentation in place
• Support on creating templates for Freelance & Service contracts as needed
• Oversee tender and procurement processes and ensure necessary documentation is compiled and saved according to Seenaryo’s file storage systems
• Support on contracting and hiring core staff members as necessary

Office Management

• Seenaryo office maintenance (liaise with office landlord on rent and building charges, identify needs for furniture, update insurance)
• Oversee management of Seenaryo’s office and assets through maintaining careful records, including asset registers, licences & electronics register and supplies lists
• Liaise with lawyer and Ministries of Labour and Finance to follow all operational requirements as a Jordanian NGO
• Creating new systems and leading on the development of new processes for more effective office management where needed
• Buy office supplies and keep office filing, materials and functions in check
• Maintain systems for and lead other core staff on office room booking systems, rules & expectations & general upkeep of office
• Supporting the wider organisation with other operational duties such as translation where needed

Essential Qualifications, Skills and Experience:

• Educated to bachelor degree level or equivalent
• Minimum of two years’ experience in the nonprofit sector or other administrative roles
• Experience of bookkeeping, accounting systems and excellent skill in excel
• Excellent organisational skills & ability to maintain detailed and rigorous systems of information
• Excellent Computer literacy, including Microsoft Office & Google Suite skills, Quickbooks and Zoom
• Excellent writing and speaking in English
• Openness to new challenges and learning new skills
• Ability to multitask while maintaining attention to detail
• Ability to work within a small, multi-disciplinary team
• Ability to be be creative with new ideas, effectively problem solve and take initiative
• Numeracy / data analysis skills

Desirable Experience (not essential):

• Experience using Jordan’s income tax system online & social security platform
• Understanding of the legal and ministry-level requirements of registered Jordanian NGOs; experience working with lawyers and accountants
• Translation skills between Arabic and English
• Understanding of Jordanian Labour Law
• HR experience
• Experience or interest in education and/or arts (particularly theatre) and/or the non-profit sector

About Seenaryo

Seenaryo is a leading specialist in theatre and play-based learning with under-served communities in Lebanon and Jordan. We use theatre and play to transform education and support people to learn, lead, heal and thrive in their classrooms and communities. Having reached over 110,000 children, youth and women since 2015, Seenaryo was winner of the Arts, Culture & Heritage prize at the 2023 UK Charity Awards, has received a 2023 Innovation Award from TheirWorld, and was one of Expo 2020 Dubai’s 120 Global Innovators. In 2022, Seenaryo created 39 original theatre productions. We also trained 668 teachers to transform learning through play using the Seenaryo Playkit mobile phone app, reaching 15,574 schoolchildren.