Finance and Operations Support Manager (FOSM) CAR

In response to the sustained impact of conflict and insecurity across CAR, War Child UK (WCUK) is managing operations to meet the protection, education and livelihoods needs of children and their families. We are recruiting for a Finance and Operations Support Manager who will be responsible for all support functions from financial management, people management, IT and logistics in the CAR programme. You will work with work closely with the various stakeholders and will ensure the implementation of policies, best practices, and procedures for smooth running of operations in CAR.

Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm.

Your role

The role of the Finance and Operation Support Manager (FOSM) is to ensure the smooth running of the country operations to enable effective and efficient implementation of WCUK programmes in CAR. This encompasses Finance, Logistics, HR, Legal, IT, Compliance and Audit.

• In this capacity the FOSM must ensure efficient, transparent and reliable finance and operations processes and outputs and generate timely and relevant information to facilitate informed decision making by the management and the programme team.
• Primary responsibility is budget management and tracking spending, generating up to date and timely financial monitoring reports and alerting the management in case of major under/ overspending or any shortfalls as well as timely donor reporting.
• Support the programme team and the management through efficient and effective management of the operations.
• Strengthen WCUK financial staff and implementing partners capacities to operate smoothly, autonomously and compliantly to donors’ requirements and WCUK policies.
• As a member of the in-country Senior Management Team (SMT), actively participate in strategic discussions and decision-making.

Your responsibilities

Financial Management & Administration

• • Lead on all financial management and reporting across the CAR programme, including advising and supporting the Country Director (CD) in maintaining efficient financial control and budget management and tracking, including donor reporting. Monitor and analyse financial risks in line with WCUK’s global financial manual.
    – Monitor and, as necessary, coordinate compliance activities of all country offices to remain abreast of the status of all compliance requirements and to identify trends.
    – Identify potential areas of financial compliance vulnerability and risk; develop/implement corrective action plans for resolution of problematic issues, and provides general guidance on how to manage similar situations in the future.
    – Preparation of CAR monthly financial reports and project specific variance reports (BVA) and submission to the management.
    – Management of the Bank Accounts including deposits, processing in the online banking and withdrawals on behalf of the organization and preparation of bank reconciliations.
    – Proactively engage in proposal budget development, implementation and revision as may be required.
    – Preparation of donor reports and verification for accuracy of documentation.
    – Develop an effective compliance training for programme and support teams.
    – Build capacity of the support staff in the country office and our partners through on-the-job training as well as organized training programmes and workshops.

Logistics & IT

• • Responsible for procurement and management of supplies, vehicles, assets, stock, computers (PCs and laptops), server and communication.
    – Responsible for management and maintenance of IT and communications (laptops, printers, telephone and other means related to Information and Communication Technology).

Human Resource Management

• • Responsible for the implementation and compliance of HR policies, processes and projects in line with Country and HR strategy with emphasis on continuous development of people management systems.
    – Provide specialist advice to line managers on all aspects of people and achievement management, hiring, onboarding, individual development, employee relations, performance and wellbeing.
• • Develop strong communication and feedback channels with all staff and through a variety of mechanisms to support employee engagement.
    – Responsible to manage employee relations processes, including facilitating conflict resolution and mediation processes and managing confidential employee information sensitively.
    – Lead on collective learning and development activities, including providing formal and informal training in your area of responsibility, such as best practice knowledge sharing, HR induction and mandatory organisational training.
    – Responsible for compliance with local legislations and management of associated risks concerning people.
    – Support and advise SMT and line managers on change management and on organisational development.

Compliance and audit

• • Ensure legal compliance in country: Manage NGO registrations, work permits, visa and insurance issues, etc.
    – Monitor systems in CAR are set up well to prevent or detect any fraud or misappropriation of funds.
    – Respond to the different external audits (statutory and project) and internal controls checks.

Capacity building

• • Line manage the finance, admin/HR & logistics (including ICT) and support staff, by guiding, coaching, instructing, motivating and performance management.
    – Build the capacity of junior HR, Finance and Logistics colleagues, peers and line managers, including senior management, and influence decision making in compliance with organisational policies and best practices.

Engage with and support the development of local partner financial systems and capacities: (i) Participate in local partner selection committees; (ii) Contribute to identify the needs for the implementing capacity building in regard to financial management, reporting and compliance. (iii). Provide specific trainings and coaching of partners