Finance and Operations Director

POSITION SUMMARY:

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited, and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.

World Relief is a unique and invigorating place to work. We are looking for talented, ambitious, and collaborative people to come alongside our mission, vision, and values as we partner with churches to empower the most vulnerable in the world. We hope these resources provide more insight into your hiring journey with us. To design and manage all accounting systems of the World Relief Haiti ensuring that all financial transactions are fully accounted for and to manage the operations functions. The Director of Finance and Operations will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a professional who possesses knowledge of operations, accounting and finance functions and responsibilities as they specifically relate to the operation of a relief and development program.

ROLES & RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Steward performance management leading the financial planning, budgeting, and reporting process within the countries where the WR organization works in Haiti.
• Prepare the operational plan, consolidated budget and reports, standards and processes, and consolidated reporting for expenditure (Budget versus Actuals), all in cooperation with the programming team.
• Provide counsel on strategic financial aspects and regular, accurate, and timely financial updates and information to the Haiti Director for leading the overall management of budget and operations across the country
• Lead the operations and finance business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities.
• Review accounting systems, practices, and reports of WR partners to assure compliance with accounting standards, donor intent, and signed agreements
• Review current policies and procedures and work with the HO Finance and the Country Director to improve them and implement changes
• Report to WR-Headquarters/Nicaragua as required by WR accounting standards
• Report to Country Director, International Finance Specialist, and Program Officers on applicable financial information to assist them in their responsibilities
• Provide technical supervision, oversight, and training to all finance staff
• Provide leadership and oversight to the Operations team
• Facilitate the conduct of external audits at least annually and provide prompt responses on audit needs for general WR or other program-specific audit
• Assist with developing budgets for new programs and proposals
• Collaborate with program staff to monitor program budgets regularly
• Oversees the protection of WR’s country assets through the enforcement of internal control policies and procedures
• Maintain current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other Country legal requirements
• Principal liaison with World Relief Headquarters on all finance, accounting, grant budget management, and cash management
• Prepare all donor financial reports with respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and HQ finance before submission
• Develop, schedule, and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses
• Supervise all bank relations and bank account activities
• Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations
• Perform other duties and tasks as assigned by the Haiti Country Director
• Review payroll functions and documents for all local staff employees
• Responsible for supervising the local finance and Operations team
• Responsible for ensuring that the Haiti program follows local and national Haiti Government employment rules and regulations
• Travel to the field at least once a quarter to do financial spot checks/internal audits at sub-bases or ensure his/her delegates perform the task.
• Assist and spearhead the development of key Operations and Finance Department documents with staff and/or external consultants
• Support financial governance by ensuring the Haiti Director, and the Senior Management Team (SMT) have quality financial information that is presented according to defined processes and timelines.
• Successful track record of leading USAID or other US Government-funded projects preferred
• Ensure the IT is able to support the needed connectivity and security for working online and using cloud-based ERP and digital communication and information accessibility tools
• Make sure IT Support is appropriately implementing all policies, procedures, and controls set out in WR’s worldwide IT policies and procedures to assure adequate protection of data and continuity of system availability.
• Support the WR Haiti to develop systems and procedures that ensure World Relief’s compliance with international standards and the Core Humanitarian Standards.
• Lead the preparation and revision of the salary scale to maintain competitive wages and remain compliant with the regulatory environment of Haiti.
• Undertake staff appraisal of all staff who are supervised

Risk Management

• Work closely with and support the Haiti Country Director by conducting regular effective risk analysis (i.e., variance analysis, trends) and reviews, ensuring proper financial and operational controls are in place.
• Create strategies to mitigate financial and operational risk, working closely with offices, teams, and the executing affiliates.
• Develop a comprehensive knowledge and understanding of the national laws and regulations, ensure sufficient legal and fiscal support in all bases, and monitor and manage potential risks at all levels.

Leadership and Coordination

• Ensure competent and strong operations and finance units across the country by identifying key Operations and competencies gaps within the Haiti Operation and Finance team and proactively coordinating, designing, and implementing relevant training.
• Effectively manage the relevant staff capacity development plans and opportunities.
• Initiate, coordinate and assist in conducting finance and operations (on policies, procedures, systems, etc) related training to all staff in Haiti, in coordination with the Haiti SMT, and collaboration with the relevant stakeholders and other relevant colleagues.
• As a member of the senior management team (SMT), support the development of the Haiti strategic direction and programs, with a focus on ensuring sufficient capacity and support in business operations, finance, and risk management to the organization’s work, staff, and partners.
• Proactively engage in and support the design and implementation of required new systems, processes, and policies, working in coordination with the Haiti Director and functional teams (Haiti offices and partners).
• Promote and shape WRH culture by facilitating spaces of participation and contribution across the various programs and support functions.
• Act as a change agent aligned with the Transformative Business Support Unit, as needed and possible, to provide insights and vision on enabling change and creating process improvements.

REQUIREMENTS:

• Mature and personal Christian faith
• Committed to the mission, vision, and values of World Relief
• Desire to serve and empower the Church to impact vulnerable communities
• Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity, and National Evangelicals For the Health of The Nation document
• Prior multicultural team leadership experience, independent thinker, and self-starter.
• Analytical and organized with excellent time management skills
• Strong mentoring and capacity-building skills of staff
• Previous employment with a not-for-profit organization that receives funding from multiple sources, preferably in an international context.
• Fluency in English and French in reading/writing/speaking is required with excellent oral and written communications skills
• Experience overseeing and preparing project start-ups, particularly in complex environments
• Extensive experience and/or technical knowledge in designing, and managing projects and activities, particularly related to agriculture, economic recovery, community resilience, natural resource management, and similar programming.
• Proven experience managing teams in complex environments, with experience managing teams remotely.
• Excellent interpersonal and written and oral presentation skills.
• Demonstrated experience adapting project implementation and activities to achieve objectives and targets as needed.
• In-depth knowledge of USAID projects, regulations, compliance, and reporting
• Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills
• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
• Proficiency in Microsoft Office applications and data collection software
• Ability to travel nationally and internationally as required
• Must have experience managing USAID/BHA project

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
• The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.
• Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read application information.
• The employee frequently is required to sit, reach with hands and arms, talk, and hear.

WORK ENVIRONMENT:

• General office setting
• Great lengths of time working on a computer, reading from a computer screen, entering information, standing at a copier or fax machine, and some time on the phone or in skype meetings may be required.
• Year-end archiving activities involve repeated lifting and bending.
• Physical, emotional, and intellectual demands
• Equipment used: Employee computer (desktop or laptop), printer, and copier.
• All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

International Benefits

World Relief contributes to monthly premiums:
• Medical
• Dental

Additional Benefits:
• Paid Holidays
• Offer Paid Sick and Vacation Leave
• Maternity & Paternity Leave-Based on the country’s rules
• Paid Home Leave

World Relief pays 100% for eligible employees:
• Group Term Life (employee)
• Long Term – US Expats only
• Accidental Death and Dismemberment (AD&D)
• Employee Assistance Program (EAP)
•WR emergency evacuation insurance

World Relief – Retirement:
• 401K & Roth (US Expats Only)- WR matches up to 4%, then an additional quarter percent up to 10%
• 4% retirement plan match for all other employees

Travel Required

Yes. Up to 100% domestic and/or international travel required