Finance and Budget Officer

International Organization for Migration

Position Title : Finance and Budget Officer

Duty Station : Bangkok, Thailand

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand is one of the 9 IOM Regional Offices (RO) that oversees and provides strategic and technical support to IOM activities within the region. Within the RO Bangkok structure, the Regional Resources Management Unit (RRMU) provides support to 40

IOM Country Offices (CO) within the region on budgeting, accounting, Human Resources (HR), Information and Communications Technology (ICT), procurement and other administrative functions.

Under the overall supervision of the Senior Regional Resources Management Officer (SRRMO) and the direct supervision of the Regional Resources Management Officer (RRMO), the Finance and Budget Officer will assist in providing resources management related support to the ROAP Regional Projects.

Core Functions / Responsibilities:

1. Provide technical support in monitoring and overseeing the financial management of the regional projects, including the oversight of financial expenditure and accountability, and undertake preliminary financial analysis of projects managed by the ROAP.

2. Monitor the budget control process and analyse variances between budget(s) and actual expenditures on a monthly basis and assist in the preparation of budgets for new regional projects including budgets revision as necessary.

3. Under the direct supervision of the RRMO, prepare donor financial reports in accordance with IOM rules and regulations, as well as the latest donor’s policies and guidelines.

4. Assist the RRMO and SRRMO in providing overall support and guidance to the Implementing Missions under the projects managed by ROAP, including Implementing Partners (IPs), on IOM’s and donor’s policies and guidelines, ensure the updated donor’s policies are followed and shared with the relevant units.

5. Closely coordinate with the RRMO on the review of Disbursement Request reports and Interim Financial Reports that are received from the IPs, and follow up on any issues relevant to the financial reports with the respective Units and/or IPs to ensure IOM’s and donor’s requirements are all meet.

6. Coordinate with relevant programme staffs for preparing Cash Forecast report for timely submission to donor, when and as required.

7. In coordination with the RRMO monitor the budget consumption under IPs and analyse variances between approved budget and actual expenditures of the IPs.

8. Assist the RRMO in preparing Disbursement Request to be submitted to the donor in accordance with the latest donor’s policies and guidelines.

9. Ensure timely submission of monthly funding request for the payments related to the regional projects and coordinate with the Manila Treasury Service (MTS) to secure the funds for quarterly payments to be made to the Implementing Partners.

10. Maintain and monitoring the internal tracking sheet for the Implementing Partners and provide regular updates on the progress of payment status, Interim Financial Report submission, Purchase Order (PO) creation and any other relevant information.

11. Assist during Internal and External Auditing, when and as required.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Commerce, Business Administration or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant work experience.

• Professional certification such as ACCA or CPA would be a distinct advantage.

Experience

• Experience in accounting, financial management, accounting and budgeting including familiarity with generally accepted accounting policy and procedures;

• Experience working on multi-donor project;

• Experience working on SAP;

• Experience working on PRIMA.

Skills

• Knowledge of International Public-Sector Accounting Standards (IPSAS).

• Demonstrated ability to manage multiple work assignments efficiently and effectively.

• Representation and negotiation skills, demonstrated interpersonal skills, strong communication and diplomatic skills.

• Analytical skills, observation, and analysis capacity. Ability to plan and stress resilient.

• Good computer skills (proven computer literacy, in particular Excel knowledge is a must).

• Good writing skills.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 June 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.06.2022 to 23.06.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2022 30 Finance and Budget Officer (UG) Bangkok, Thailand (57622528) Released

Posting: Posting NC57622529 (57622529) Released