Finance and Administrative Director (FAD) for South America

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.​

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Code of Conduct​

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

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POSITION SUMMARY

The Finance and Administrative Director (FAD) for Project HOPE in the Americas is a member of the senior leadership team and head of the Finance and HR Department. As such, the Finance and Administrative Director is responsible for all aspects of financial management of the country programs, working collaboratively to ensure compliance with Project Hope’s internal policies and procedures as well as donor regulations. S/he works under the direction of the Deputy Country Director and is responsible for all financial and HR functions in The Americas, including accounting, payments and banking, payroll, recruitment, labour laws, budgeting, financial reporting, and financial management and compliance.

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PRINCIPAL RESPONSIBILITIES:

​Accounting and Finance Management**

​• Ensure compliance with the organization and donor regulations and procedures, establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation.

• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures

• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

• Ensure the maintenance of accurate records of financial transactions of the office (main and field offices) in order to monitor financial status of all project activities

• Maintain the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported

• Oversee training of finance staff and provide technical support to country program and operations

• With program managers, develop detailed budgets for new programs, ensuring shared distribution of running costs across projects and eliminating financial shortfalls in project implementation.

• Lead on monthly review of expenditures and cash forecasting with program managers to ensure accurate budget projections and timely requests for cash.

• Provide recommendations for budget realignments as required

• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements

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Human Resources Management

​• Supervise the human resource, finance and administrative functions in main and field offices to ensure their smooth and effective operations

• Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context

• With local counsel, ensure compliance to local labour and occupational health laws including contracts, labour liabilities, compensation packages, taxes, LOPCYMAT and working hours.

• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisor

• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff

• Maintain open lines of communications with all field staff

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Training/ Capacity Building

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• Determine training needs for finance and human resources staff

• Train staff or coordinate trainings to increase staff capacity ensure sustainability of programs

• Advocate and plan for professional development for expats and national staff

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QUALIFICATIONS:

​· Master’s degree in accounting, audit, financial management or similar field.

· Minimum of five years’ experience leading financial management for large-scale US government funded programs, preferably within a humanitarian or relief context.

· Experience managing finances with other humanitarian donors (e.g. UNICEF, WHO, ECHO) a plus.

· Understand and promote program management techniques, experience in managing and building budgets and ability to prepare timely, complete and accurate reports.

· Experience with Quickbooks accounting software a plus.

· Fluency in Spanish and English is required.

· Experience providing capacity building and training is required

· Strong organizational and problem-solving skills with analytic approach. Strong negotiation, interpersonal skills

· Strong interpersonal, management and leadership skills. Strong orientation toward customer satisfaction.

· Ability to integrate and work well within multi-ethnic and multicultural teams

· Ability to work in harsh conditions and unstable environments

· Proficiency with MS Word and Excel (advanced skills).

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PHYSICAL DEMANDS AND WORK ENVIRONMENT:

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The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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· Physical demands: Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.

· Work environment: Typical office environment with exposure to a minimal noise level. Travel for extended periods by air and other modes of transportation. Note: Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

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Due to the considerable number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

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However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.