Finance and Administration Officer – El Salvador

Location:El Salvador

Division:Program Management

Status:International Full Time

Position Number:22:276

About the International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

The International Foundation for Electoral Systems (IFES) seeks a Finance and Administration Officer to support the local field office with financial management, procurement, and administration for day-to-day activities under the USAID-funded program. This position will be based in San Salvador.

PRIMARY FUNCTION/PURPOSE:

The International Foundation for Electoral Systems (IFES) seeks a Finance and Administration Officer to support the local field office with financial management, procurement, and administration for day-to-day activities under the USAID-funded program. This position will be based in San Salvador.

IFES COVID-19 Vaccine Requirement:

In accordance with Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for Federal Government Contractors, International Foundation for Electoral Systems has adopted a policy to comply with the requirements that all employees assigned to a federal contract or contract-like instrument be fully vaccinated before their start date. Therefore, all IFES positions will require proof of a full COVID-19 vaccination as a condition of employment. Please note, any submission of falsifying records or misleading information would result in a dismissal of your employment application

Job Responsibilities:

MAJOR DUTIES AND RESPONSIBILITIES:

Oversee project administration, finances, budgeting, and reporting.

Oversee procurements in accordance with IFES policies and USAID rules and regulations.

Ensure that donor and government financial reporting requirements are met.

Serve as the field office liaison with HQ-based staff including finance and contracts and grants staff.

Prepare monthly financial expenditure reports and field office wire transfer requests for approval and submission to IFES HQ.

Implement financial, administrative and procurement policies and procedures for IFES El Salvador to ensure compliance with IFES’ policies and regulations.

Oversee field budget and prepare financial analysis for regular reporting to the Country Director and IFES HQ.

Establish and maintain petty cash controls including custody and reconciliation on a monthly basis.

Responsible for local procurement packages and maintaining a field purchase order and contract services system to monitor expiration dates, renewals, payments and contract field ceilings.

Collect office bills, prepare check requests and submit them for approval to the Country Director

Maintain proper and confidential filing of finance related documents.

Manage office inventory, perform a monthly count and update inventory list accordingly.

Manage monthly payroll and benefits process.

Coordinate travel logistics for staff in and around El Salvador.

Other duties as assigned.

POSITION REQUIREMENTS:

Education: Bachelor’s Degree in accounting, business administration, or related field.

Experience: Minimum of 4 years of relevant experience, preferably working with USAID-funded projects. Experience with financial tracking, forecasting and Microsoft Excel-based spreadsheets.

Related Skills or Knowledge: Demonstrated project administration and fiscal management skills. Microsoft Office and Windows proficiency required; advanced knowledge of Excel and QuickBooks highly desired. Thorough knowledge of international donors, USAID and non-US financial regulations and contract compliance requirements. Detail oriented and organized. Demonstrated ability to prioritize and handle multiple tasks and consistently meet tight deadlines. Ability to develop and manage effective local relationships by applying cultural awareness. Strong communicator, both verbally and in writing in Spanish and in English. Collaborative, team oriented individual. Proven capacity to work well with minimal supervision.

Language Skills: Strong working knowledge of written and verbal English is required.