Finance and Administration Manager

About Us:

Established in 1987, Population Services Zimbabwe (PSZ) is an affiliate of MSI Reproductive Choices and is one of the largest specialised Sexual and Reproductive Health (SRH) organisations in Zimbabwe. PSZ complements the Ministry of Health and Child Care in the provision of quality, and affordable general health and SRH services in all provinces of Zimbabwe.

PSZ is seeking qualified personnel for an anticipated 5-year USAID-funded family planning activity in Zimbabwe. The goal of the activity is to contribute to the reduction of maternal mortality and morbidity through increased access to comprehensive, voluntary family planning (FP) services to poor and underserved populations in Zimbabwe. PSZ is seeking outstanding candidates for the following positions:

Finance and Administration Manager

The Role

The Finance and Administration Manager (FAM) will report to the COP and will be responsible for overseeing all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM will oversee all activity operations.

Key Responsibilities

The successful candidate will be responsible for the following among other duties:

• Oversees the finance and administration functions for the project and ensures compliance with the terms of the agreement.
• Oversees finance, human resource management, logistics, procurement, administration, and information technology (IT) support to the project.
• Oversees preparation and submission of financial statements and other cost accounting reports to PSZ and USAID.
• Ensure adherence to PSZ and USAID financial and accounting policies and procedures.
• Oversee preparation and submission of monthly financial statements.
• Prepare monthly, quarterly and annual expenditures and prepare pipeline estimates for the project.
• Ensure appropriate systems and cost effective, timely procedures such as cash management, vendor payments, and budgeting are in place to properly disburse, account, budget and report project funds and have proper internal controls.

About You

To succeed in this role, you must have:

• Master’s degree in business administration, accounting, finance, or other relevant field.
• Certified/ chartered public accountant (CPA) or equivalent qualification is required for this position.
• A minimum of seven (7) years of experience supervising overall financial and administration operations of donor-funded activities (e.g., teams of human resource, logistics, grant/contract, and finance staff) of similar dollar value.
• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
• Experience in risk management and implementation of internal controls.
• Knowledge of USAID policies, procedures, business practices, regulations, and reporting requirements essential; direct experience managing the finances and administration of a similar sized USAID-funded project is strongly preferred.
• Experience managing teams; excellent interpersonal skills.
• Excellent written and oral communication skills in English, Shona, and Ndebele.

Application Process

Applications should quote job applied for – “Finance and Administration Manager” – in the email subject field, and should include a cover letter and a curriculum vitae with three (3) referees. Closing Date 22nd July 2022. Emails should be directed to: [email protected]

This application is open only to Zimbabwean nationals or permanent residents with work permits. All positions are contingent upon funding to PSZ and approval by USAID.

Early applications are encouraged as shortlisting and interviews will be on a rolling basis

Only shortlisted applicants being considered for interview will be contacted.

PSZ is an equal opportunity employer promoting gender, equity and diversity. Our selection process reflects our commitment to the protection of vulnerable persons and safeguarding employees and communities from sexual harassment, exploitation and abuse. PSZ does not solicit for payments in any form at any stage of the recruitment process.

The successful candidate will undergo relevant background checks and will be required to commit in writing to comply with the MSI safeguarding guidelines.