Finance and Administration Manager

UPR Info is looking for a Finance and Administration Manager to manage the financial aspects of the work of the organisation in collaboration with the programmes and the direction.

Tentative starting date: as soon as possible

Type of contract: Permanent

Basis: Part time, 80%

Location: Geneva, Switzerland

About Us

UPR Info is a non-profit, non-governmental organisation (NGO) with headquarters in Geneva, Switzerland. The organisation’s main goal is to promote human rights through the mechanism of the Universal Periodic Review (UPR). We work with a variety of stakeholders in all geographical regions of the world to strengthen their capacity to engage in the UPR process.

Responsibilities and duties

• Lead the accounting and financial management of the organisation;
• Maintain the accounts as well as the cash flow and treasury;
• Make the monthly payroll and liaise with the relevant administrations;
• Ensure the timely payment of invoices;
• Monitor projects and programmes incomes and expenditures and provide regular reports to the direction and programme managers;
• Develop the organisation and programmes budgets in collaboration with the direction and the programme managers;
• Produce monthly, quarterly and annual financial reports;
• Participate to the board meeting and provide information on the financial situation of the organisation;
• Conduct and oversee the organisations and programmes audit in collaboration with an external auditor;
• Develop proactively financial and administrative procedures;
• Manage relations with external partners (auditor, bank, donors finance counterparts, etc).
• Supervise the finance and administration assistant;
• Complete any other related financial and administrative tasks required.

Qualifications and criteria

Education

• A degree in accounting, finance, business administration, CFC commerce or equivalent.

Experience and knowledge

• Minimum 7 years of professional experience in finance, including experience managing grants, and project – based accounting;
• Minimum 3 years of professional experience in administrative management;
• Interest for working for a non-governmental organisation;
• Experience with budgeting and financial reporting;
• Solid knowledge of accounting policies/procedures and financial statements;
• Knowledge of accounting & payroll softwares (CRESUS HR and Accounting);
• Knowledge of SWISS GAAP RPC21 an asset;
• Strong command of Word, and advanced command of Excel (i.e. Pivot Tables, Formulas, VLOOKUP functions).

Languages

• Excellent knowledge of English and French, spoken and written.

Skills

• Meticulous and detail-oriented;
• Strong ethic;
• Pro-active person, self-motivated, positive attitude, and multi-tasking ability;
• Ability to work under tight timelines and on multiple agendas simultaneously;
• Ability to work independently and effectively with minimum supervision;
• Curiosity and capacity to contribute to the development of the NGO; it is expected that the candidate will be able to go beyond the scope of her/his assignment;
• Excellent organisational and strong interpersonal skills;
• Good team-player.

Permit

• Swiss or EU citizen/Permit B or C.