Finance and Administration Manager

Background

LVCT Health is an established Kenyan NGO that is renowned for its implementation of HIV and health programs at scale in Kenya. Through its vision of Empowered, Healthy and Resilient Communities, LVCT Health is a leader in designing and implementation of innovative HIV prevention and treatment approaches, sexual and reproductive health, and sexual and Gender Based Violence programs reaching the most vulnerable populations. The organization works with government and other stakeholders at national and county levels.

LVCT Health is looking for a dynamic well qualified and motivated individual to join our great team by filling the following vacant position of Finance and Administration Manager, for its USAID Stawisha Pwani project, based in Mombasa,Kenya.

Job purpose

The Finance and Administration Manager will be responsible for establishing and maintaining sound financial management practices and operational excellence within the project. The Manager will ensure Projects’ compliance with institutional and donor procedures, rules and regulations. The Manager will be responsible for overall financial management, leadership, direct management and control of budgets and reviewing and approving recommendations for financial planning and control. The Manager will be responsible for overseeing administration, procurement and stores management, contracting and grants, logistics coordination and information communication & technology.

Roles & Responsibilities

• Provide leadership to finance and operations aspects of the organization, including general administrative processes, financial management, accounting and logistics.
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub award and operations aspects of project.
• Ensure compliance of financial and operations systems with the organization’s policies and procedures, donor rules and regulations, award requirements, and Government of Kenya laws.
• Liaise with and keep up to date with USAID rules and regulations ensuring strict adherence and compliance
• Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets.
• Provide oversight for project procurement processes ensuring compliance.
• Advise senior leadership regularly on financial and operations-related matters.
• Provide technical assistance, as needed, to local partners on financial compliance and reporting.
• Prepare and submit donor financial reports; monthly, annual, quarterly and any ad hoc financial and accrual reports to Donors.
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports and any other reports required by Donors.
• Liaise with Internal Audit & Compliance Manager and external auditors in the review of project financial management.
• Provide supervision, mentorship and training to project-based finance, procurement, logistics administrative, and grants staff.

Required Qualifications

• A Master’s Degree in Business, Accounting, Finance or related field relevant to the position requirements.
• Professional certification (CPA) is a requirement and a member of ICPAK.
• At least 7 years of experience overseeing grantee compliance for large multi-million funded projects, at least 3 years of experience working with US government contract mechanisms
• At least 7 years of experience in financial management for large complex projects, overseeing overall operations of which at least five years were working in the field of international development.
• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
• Proven track record in operations leadership.
• Highly innovative and motivated organisational leader.

Competencies

The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Executive Management:

• Collaboration – ability to develop networks, build alliances, and collaborate across boundaries to build strategic relationships and achieve common goals.
• Creativity/innovation – ability to develop new insights into situations, question conventional approaches, encourage new ideas and innovations, and design and implement new or cutting-edge programs/processes.
• Influencing/negotiating – ability to persuade others, build consensus through give and take, and gain cooperation from others to obtain information and accomplish goals.
• Managing people – ability to build and manage workforce based on organization goals, budget, considerations, and staff needs.
• Meticulous and conscious of deliverables – paying close attention to details and ensuring timely submission of deliverables that are of high quality