Finance and Administration Manager 2

Under the direct supervision of the Finance and Administration Manager 3, the Finance and Administration Manager 2 is responsible for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in the Sub Delegation of Maiduguri (MIU) and its Area of Responsibilities.

Main Duties and Responsibilities

• Ensures adequate premises setup and condition, including office equipment and furniture in accordance with the ICRC standard housing equipment and housing policy.
• Negotiates the rental contracts and participate in other contract negotiation as required by Rules on Financial Management.
• Ensures the smooth flow for the reception of new arrivals and sending of necessary message notification for the departure/movement of ICRC mobile and resident staff.
• Supervises the attribution of accommodation for ICRC staff and visitors in the residences or hotels as well as provision of breakfast items for new staff on their beginning of mission.
• Implements controls on cash movements (payments, cash flow, bank withdrawals, safe management, working advances etc.).
• Coordinate with the MIU Head of Finance and Abuja Finance Unit to updates the bank signatories on MIU bank account.
• Supervises, checks, and approves the monthly accounting closing, monthly telex and make sure that the monthly closing dates are respected.
• Safeguards the financial interests of ICRC and when possible, find ways to reduce costs without jeopardizing the operations (e.g., energy consumption, control of communication expenses.)
• Ensures that budget guidelines are respected by monitoring the expenses and analysing the financial and analytical reports.
• Understands and supervises the Performance Management & Development activities for employees under supervision of the above position.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Education and Experience Required

• Minimum of University degree, preferably in Business Administration, Accountancy, or equivalent field.
• Minimum of 4 – 6 years of Administration/Finance experience in a similar function.
• Excellent interpersonal, management and coordination skills.
• Rigorous and trustful person, and proven capacity to work independently, with exemplary conduct.
• Excellent in management and negotiation skills.

Desired profile and Skills

• Fluent in written and spoken English and knowledge of local languages in Borno State, Nigeria is an asset
• Expert level in computer skills, proficient in Microsoft Office software skills (outlook, Excel Power Point, Word)