Finance and Administration Director

Jhpiego seeks a Finance and Administration Director to provide financial and administrative management for an upcoming USAID-funded Disaster Risk Management (DRM) Activity in Ethiopia. The DRM Activity aims to enable timely anticipatory and early action to preempt crises and reduce the impact of shocks in Ethiopia by strengthening DRM planning and preparedness, improving DRM coordination, and enhancing resource mobilization and management. The activity will also strengthen gender in emergencies capacity, increase private-sector engagement in DRM, and expand local organization’s capacity to engage in DRM. The activity will support the implementation of Ethiopia’s new Disaster Risk Management Policy and Disaster Risk Finance Strategy. The project is anticipated to operate over a 5-year period.

The Finance and Administration Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. The Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Ethiopia nationals are strongly encouraged to apply. Female candidates are strongly encouraged to apply.

Responsibilities

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and ensure compliance including time keeping, leave tracking, sick days, absence, personnel employment records, and other personnel actions
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance, monitoring and support to project team, including procurement of goods and services, logistical support for local and international travels (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Facilitate external audit activities and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID’s resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis and quarterly project reports as requested by the donor
• Mentor, support, and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results

Required Qualifications

• Master’s degree in business administration, public administration, accounting, finance, or other related fields
• At least nine (9) years of experience with financial planning, monitoring of subcontract compliance and management and the establishment of internal controls
• At least five (5) years of experience with USAID or other donor-funded projects in developing countries with senior-level responsibility for administration and finance
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants and contracts management
• Demonstrated experience in subcontract or sub agreement financial management
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Demonstrated experience organizing resources and establishing priorities
• In depth knowledge financial software applications, databases, and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Excellent diplomacy skills and a proven ability to establish and sustain interpersonal and professional relationships with USAID missions, host-country counterparts and representatives from other key stakeholders such as NGOs, the private sector and other donors
• Excellent skills in facilitation, team building, and coordination
• Excellent communication skills and fluent in written and spoken English, any other local languages
• Ability to travel nationally security permitting

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law