Finance and Administration Coordinator

INARA provides life-altering medical care and reconstructive surgery for children (0-18 years) who have injuries or illnesses due to war or unsafe living conditions as refugees, and are unable to access or afford treatment. INARA’s work consists of filling the gap in access to free of charge medical and surgical treatment. INARA also supports ongoing cases with medication, medical equipment (such as prosthetic, eyeglasses, glass eyes, hearing aids), laboratory and diagnostic testing, transportation, accommodation prior/post-surgery, and other therapeutic regimens (speech therapy, physiotherapy, psychotherapy).

The Finance & Administration Coordinator is responsible for the day-to-day financial management of the Turkey Office through maintaining and monitoring the accounting system. The person will also ensure accurate expenses allocation and timely financial reporting. She/He will be responsible for the office administrative, and operations matters. The Finance & Administration Coordinator will be reporting to Turkey Country Manager and coordinate closely with the Finance and Administration Manager and will be based in Gaziantep, Turkey.

Responsibilities and Duties:

Finance and Accounting

• Responsible for the local organization’s finance, accounting, operations, human resources, and procurement functions, in close coordination with Country Manager and Finance & Admin Manager

• Consolidate all the organization’s expenses on the online accounting system (QuickBooks) and develop monthly financial reports and submit them to Country Manager, after revision and verification by the Finance & Admin Manager.

• Assist with preparing budgets, and prepare monthly forecasts in coordination with Country Manager

• Collect and examine office bills, and process and reconcile staff cash requests by examining all receipts and ensuring their accuracy

• Maintain and oversee the the local organization’s banking systems including but not limited to accounts, statements, records, etc

• Prepare donor financial reports in line with donor reporting requirements and ensure timely submission in coordination with Country Manager and Finance & Admin Manager

• Maintain a strong financial archiving system in both hard and electronic forms

• Coordinate and assist the external and government auditors during their audit fieldwork

• Work closely with the local organization’s Legal Accountant

Operations and Administration

• Maintain office functionality by ensuring that all office equipment is in good condition and adequate quantities of office stationary and supplies are available

• Liaise with service providers regarding office issues (electricity, internet, server, etc.)

• Establish office inventory list and ensure it is updated regularly

• Coordinate logistics for in-country travel and international travel such as hotel lodging, air travel, venues, visa arrangements, etc., as well as logistics related to program activities and fundraising events

Human Resources

• Provide advice and training to staff to ensure that financial, procurement and HR procedures are understood and followed by all staff

• Issue job vacancies, schedule and conduct interviews, and prepare job offers and contracts, in close coordination with the Country Manager

• Keep track of staff/consultants’ contracts and performance review records

• Manage and track time sheets, leaves, and attendance records in accordance with INARA’s HR policy for all Turkey Office’s staff

• Maintain proper and confidential archiving of HR personnel records for all Turkey office’s staff

Procurement

• Conduct all procurement procedures ensuring their compliance with INARA’s and donor requirements

• Prepare service agreements and keep track of their relevant terms and completion

• Ensure all procurement are in line with the INARA budget in both offices.

Carry out additional tasks and duties as directed by the Turkey Country Manager

Qualifications:

• Bachelor degree in the field of Finance, Business Administration, or any other related field with proven capacity and skills in financial management and accounting

• At least three years’ relevant experience in a finance/admin function

• QuickBooks (or other online accounting system) proficiency is required

• A good understanding of donor and governmental requirements

• Turkish Language is essential

• Good written and spoken English. Arabic is a plus.

• Ability to work independently with minimal supervision is essential

• Turkish Citizenship