Finance and Admin Officer

arche noVa – Initiative for People in Need is a non-religious, independent non-profit and non-governmental organization (NGO) with Headquarters in Germany. We work in the field of humanitarian aid, rehabilitation and development and primarily focus on the WASH sector.

Globally, arche noVa currently works in twelve countries. Since 2013, we have been implementing projects for IDPs, returnees and host communities in Northern Iraq and Kurdistan (Diyala, Sulaymaniyah and Kirkuk Governorate).

arche noVa provides WASH services in IDP camps in Sulaymaniyah, Kalar and Khanaqeen. Over and above that, we also provide WASH services and support outside of camps by rehabilitating WASH facilities in schools and health centers, as well as improving water and sewerage systems in villages. arche noVa is further expanding on these WASH support activities through a more sustainable long-term and holistic approach focused on community engagement, capacity building and livelihood diversification in the agricultural sector, yet always continuing to keep WASH at its core.

arche noVa co-leads the WASH Sub-cluster in Sulaymaniyah Governorate and the WASH Working Group in Northern Diyala Governorate.

Duties and Responsibilities:  

Finance

• Assist in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required;
• Work closely with the Logistics Department to ensure compliance with the procurement procedure and ensure that the proper validation cycle is respected;
• Maintain the safe as well as the petty cash and reconcile the accountancy with physical cash in the base and perform daily/weekly cashbox checks with of the Area Manager and report any discrepancies;
• Review and approve all vouchers prepared for expenditures and ensure that expenses are in compliance with AN and donor policies and procedures;
• Ensure sending all the documents (hard and soft copy) to the coordination office fully organized at the end of each month;
• Assist the Finance department in internal & external audits.

Administration 

• Prepare and organize official correspondence with the government authorities in Kirkuk;
• Managing office supplies and ordering new supplies as needed;
• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact).

Human Resource

• Follow up on legal requirements regarding employment social security and income tax of GoI;
• Ensure management of HR databases, personal files and timesheets;
• Ensure new staff briefing on administrative and financial issues;
• Ensure the correct documenting and updating of leave records;
• Responsible for being the HR focal point of the field office;
• Any other duties as required.

• Minimum of 3 years’ experience in a progressively relevant role in the NGO environment is required;
• Extensive experiences in working with standard spreadsheets and month-end closing processes and managing expenses;
• Prior experience handling administrative responsibilities such as filing, scanning, translating and organizing.
• BSc/BA in Accounting, Finance,  Business Administration or equivalent;
• Fluency, written and oral, in English, Kurdish and Arabic;
• Experience with office management software like MS Office (MS Excel specifically);
• Excellent time management skills and ability to multi-task and prioritize work;
• Ability to take initiative as well as deal with difficulties encountered in daily work;
• Attention to detail and problem solving skills.
• Ability to work efficiently, under pressure and adapt to difficult conditions;
• Self-motivated, honest, highly responsible, and punctual;
• Proactive to seek, identify and communicate potential problems and propose solutions;
• Willingness to travel to the field locations when required.

Deadline for application: 19 March, 2022

Please send CVs and Cover Letters to: [email protected]

CV and Cover letter with links or images/jpg will be disregarded. 

Subject: Finance and Admin Officer  

Duration of the Contract : 31 December, 2022 with possibility of extension. 

Further information: www.arche-nova.org

Please note, only shortlisted candidates will be contacted and the interviews will be on rolling basis. arche noVa (AN) reserves the right to hire before the deadline and at the same time, AN reserves the right to not fill the position.