Finance and Accounting Senior Officer

ABOUT THE WHITE HELMETS

The White Helmets (WH) is a non-for-profit organisation with offices in Canada, Europe, Turkey and Syria. We work to support the civilian population in conflict zones through the implementation of a wide range of stabilisation and humanitarian activities, which provide community resilience to millions of people. Our primary focus has been on the Syrian crisis through the work of the Syria Civil Defence and we are looking at expanding our activities to other countries.

SCOPE OF WORK

Under the overall supervision of the Les Casques Blancs’ Operations Manager, the Finance and Accounting Sr. Officer will mainly be leading on financial reporting, budget management, monthly forecasting, audit activities and day to day accounting tasks.

TERMS OF REFERENCE

• Duty station: Montreal Office – Quebec, Canada
• Line manager: Operations Manager
• Line management Responsibility: N/A
• Full-time/Part-time: Full-time

Tasks and activities:

• Prepare and maintain project’s budgets (including budget realignments for existing budgets)
• Prepare budget vs. actuals on monthly basis with necessary comments
• Ensure all financial transactions are correctly charged to proper budget lines and reflected in QuickBooks, using right coding methods.
• Prepare spending plans and forecasting for donor reporting.
• Prepare financial reports for each project.
• Produce departmental and organization-wide financial statements as required.
• Review financial reports sent by partners and make sure that those are prepared and submitted in line with the organization’s and donor’s rules and timelines.
• Bookkeeping for the organization’s accounts using accounting systems (QuickBooks, etc,)
• Follow up closely with CB’s legal accountant to make sure CB is compliant with Quebec’s government and federal’s rules and regulations.
• Maintain all financial records documented and organized in both hard and soft copies.
• Monitor the process of receiving instalments from donors and transferring payments to CB partners.
• Conduct regular reconciliation for bank and payments as needed.
• Support with audit processes as needed.
• Lead on staff’s salaries calculations, payrolls and payments as needed by working closely with relevant staff.
• Monitor and review fixed assets schedules.
• Any other tasks may arise by the line manager to properly support the department.

Required qualifications: Education, Experience and Competencies:

• Attestation of college study (AEC), Diploma of college study (DEC) or Bachelor Degree in finance / accounting or similar field
• At least 3-5 years of relevant experience in finance and accounting functions
• Knowledge of computer-based accounting systems (ex: Quickbooks) and proficiency in
• Microsoft Office applications (Excel, Words, PowerPoint, Access Database etc.)
• Knowledge/understanding of reporting requirements for NGOs or experience in delivering financial reports for international key stakeholders
• knowledge of laws and regulations of different donors
• Fluent in French and English (Spoken and Written). Arabic is a plus
• Knowledge of Electronic Fund Transfer (EFT) and ADP payroll system is an asset
• Outstanding organisational and time-management abilities
• Excellent communication and interpersonal skills;
• Cross-cultural communication and able to interact professionally with culturally diverse staff and stakeholders
• Ability to perform work with a high degree of accuracy and attention to detail
• High standards of confidentiality, reliability and discretion
• Integrity by sharing the CB values and ethical standards