Finance Analyst

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Starting from January 2011, as per decision of the Country Coordinating Mechanism (CCM) and the Global Fund to Fight AIDS, TB and Malaria (GF), the United Nations Development Programme in Kyrgyzstan has become Principal Recipient (PR) of the Global Fund grants. A Grants Implementation Unit (PMU) was established in UNDP which is responsible for implementation of all GF grants in Kyrgyzstan for which UNDP is the Principal Recipient. The Unit includes various programme, procurement, finance and monitoring and evaluation (M&E) staff.

Duties And Responsibilities

Under the direct supervision of the Finance Manager, the Finance Analyst will be responsible for ensuring the highest efficiency of the Global Fund grants financial management. The Finance Analyst will process all Global Fund related payments in line with UNDP procedures, tabulate and track all relevant financial reports – Annual Financial Report, Sub-recipients reports, and Local Fund Agent (LFA) requested information.

Key Functions

• Full compliance with the rules, regulation and policies of UN/UNDP financial activities, registration/financial reporting system; implementation of effective internal controls, proper operation of client-oriented financial resource management system.
• Contribution to financial planning including budgeting;
• Contribution to effective and accurate financial management of GF grants and oversight in line with GF/UNDP regulations;
• Contribution to development of finance-related reports and regular updates on the grants financial delivery;
• Implementation of operational strategies and procedures related to finances within the scope of responsibilities;
• Regularly monitor reports of financial exceptions for unusual activities and transactions and investigate unusual anomalies or transactions. Inform the supervisor of the survey results when satisfactory answers are not obtained.
• Knowledge sharing.

Specific Responsibilities

• Assists the Finance Manager in financial management of the Global Fund’s grants funds;
• Responsible for the financial management of sub recipients assigned to his/her portfolio, including timeliness and correctness of financial reports and transferring next instalments;
• Provides advice and guidance to sub recipients and contractors concerning preparation of financial documentation;
• Ensures proper records of accounts and expenditures;
• Ensures that all transactions are executed in accordance with pertinent procedures;
• Contributes to preparation of periodic financial reports for the GF, the CCM and UNDP;
• Prepares budgets and budget revisions if required and ensures that all transactions are properly reflected in appropriated budget lines;
• Conducts monitoring visits to sub-recipients to observe financial documentation management, identifies problems and assists in their solution;
• Enters financial data into Quantum System: creates invoices and Quantum reports, if needed;
• Maintains contacts with UNDP Programme Associates to request funds transfer, verify financial reports, budget revisions, receipt of contributions, etc., with UNDP Country Office (CO) Finance unit to follow-up on payments processing.

The key results have an impact on the overall effectiveness of the project, both in the management of financial resources and in the success of the project’s implementation. Good data entry, analysis and presentation of financial information contribute to the creation of a good financial management system for the project.

Institutional Arrangement

The Finance Analyst reports to the Finance Manager and will be responsible for ensuring the highest efficiency of the Global Fund grants financial management.

Competencies

Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

• Effective Decision Making
• Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
• Budget management
• Ability to support budgetary aspects of work planning process, drawing and management of team budgets
• Management and cost accounting
• Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.
• Financial planning and budgeting
• Ability to create and manage processes to achieve
• UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
• Financial risk management
• Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects.
• Ensures a culture of positive risk management.
• Communication
• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Education

Required Skills and Experience

• A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required.
• Bachelor’s degree in combination with an additional 2 years of qualifying experience will be given due consideration in lieu of Master’s degree.
• Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
• Candidates with MBA or Master’s degree in Finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

Experience

• Up to 2 years (with Master´s degree) or minimum 2 years (with Bachelor´s degree) of relevant work experience in accounting, finances and/or audit.

Required Skills

• Knowledge of finance legislation of the Kyrgyz Republic;
• Expert knowledge of Excel spreadsheets and database package;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Desired Skills

• Experience in conducting audit will be an asset;
• Knowledge of UNDP/UN procedures would be an asset;
• Experience in working with, or Global Fund’s financial policies and procedures is an asset;
• Knowledge of 1C program is an asset;
• CAP, ACCA certificates are considered as an asset.

Languages

• Fluency in English and Russian and Kyrgyz language is required.

Disclaimer

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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