Finance Administrator

• Reporting directly to the Finance Manager, working closely with the whole of the finance department.
• Assist with daily posting of banks payment and receipts.
• Assist with allocation of debtors’ payments as per remittances received.
• Chase overdue invoices on Debtors’ Ledger with Local Councils.
• Weekly catch up with revenue team and follow up of Debtors’ queries.
• Assist with Monthly rent bank accounts reconciliation and upload journals into Sage.
• Daily update of bank file for weekly cash flow.
• Daily maintain Housing Finance Agency (HFA) file for receipts from the HFA bank account.
• Assist with Monthly invoicing of private leasing invoices and match of standing order payments for private landlords.
• Assist with invoicing of Recoup, CALF & CAS invoices upon request.
• Liaise with development team or other departments for any missing documentation.
• Other related duties as required for smooth operation of the Finance Department.
• Contacting local authorities and other debtors by phone, email, or other means for remittances. Also communicating with other departments and offices in order to collect relevant information.
• Assist with the drafting and updating of key Association policies.
• Assist with the maintenance of the Asset & Liability Register for the Finance Department.
• Provide administrative support to the Finance Director, Head of Finance, Finance Manager and other Managers as required.
• Prepare necessary paperwork, organise meetings, and appointments for the directors and Managers.
• Assist with the co-ordination of staff days, conferences, training and other events.
• Assist the team in following up with external and internal stakeholders for information as required.
• Develop a culture of ‘constant improvement’ in compliance with specific focus on process, controls and system.
• Occasional Support for Customer Services/Reception area.

Key Requirements

• Strong Work ethic and ability to meet deadlines.
• Willingness to learn, ask questions & work on own initiative.
• Good communication skills
• Willingness to work late at certain busy periods so that all departmental deadlines are met.
• Experience working in a busy accounts environment.
• Proficient in MS Office – excel.
• Knowledge of SAGE 200 Financial System desirable
• Must have good interpersonal skills.
• Competent to work in a pressurized environment.
• Must be capable of working as part of a team.
• Carry out any other reasonable duties as may be required from time to time.
• Promote a culture which is supportive of excellent service delivery and meets Tuath Housing’s vision, mission, and values.