Finance/Admin/HR Assistant

FCA - Finn Church Aid (HQ)

Finn Church Aid (FCA) is the largest Finnish organization for development cooperation and the second largest provider of humanitarian assistance. FCA operates in twelve countries in Africa, Asia and the Middle East, and has over 70 years of experience from international aid. FCA specializes in supporting local communities in three priority areas: Right to Livelihood, Right to Quality Education and Right to Peace. Our operations include long-term development cooperation, humanitarian assistance and advocacy. FCA has been working in Jordan since 2012 with focus on mitigating the impact of the regional refugee crisis especially among youth and young adults. Over the years, the priorities of the country program have gradually shifted from Education in Emergencies to long-term resilience and reduced aid dependency of both refugees and vulnerable host communities. These goals are promoted especially through various livelihood interventions.
The Finance & admin & HR Assistant is responsible for providing general office support with a variety of clerical activities and related tasks. The assistant will support the day-to-day operations of the human resource and finance functions.
Duties and Responsibilities
Represent FCA in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through mandate, ethics, and values. Ensure compliance with FCA���s policies, guidelines and standards.
Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.
2) Accounting & Finance
Bookkeeping for the accounting entries into QuickBooks.
Maintain bank confirmation tracking sheet to make sure proof of payment linked to the right transaction.
Coordinate with line supervisor and logistics unit to make sure timely payment of regular office cost.
Process and monitor cash advances, and ensure timely clearance.
Comply with financial guidelines to ensure that transactions are processed in accordance with FCA financial rules and donor regulations.
Update fixed assets and inventory list booking.
Making sure monthly accounting documents and reports uploaded to shared drive.
Labelling and archiving financial transactions and paper work in order.
Follow up purchases and procurement on process with the logistics team according to the plan.
File all the Finance payment-supporting documents (hard and soft copies), ensuring they are complete, signed and filed in the proper location.
Perform other tasks assigned by line supervisor.
3) Administration
�� Update and maintain filing system including correspondences with local authorities and stakeholders.
�� Administrating finance documents with other units and stakeholders, including incoming-out going Finance and Admin related correspondence.
�� Ensure operation of procurement system according to policy and guidelines.
4) Human Recourses
�� Track staff records, leave balance, Multi donor and attendance sheet.
�� Follow up income tax payments.
Requirements & Qualifications Bachelor degree in accounting, finance, or related field. 3+ years related experience working with INGOs. Knowledge of generally accepted accounting principles Practical experience using accounting software, preferable QuickBooks. Bilingual Arabic/English Attention to detail, able to work independently and meet deadlines Effective communicator and team player Strong knowledge of computer application specially, MS word, Excel, and Outlook High degree of flexibility and adaptability required
How to apply
Interested and qualified applicants must send their resume along with covering letter PDF file; only applicant with matching criteria will be considered, shortlisted candidates will be contacted.
[email protected]
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