Finance & Admin Assistant (Temporary position – 4 months)

Overall Mission:

The position holder is responsible for supporting the Finance and Operations Officer in implementing the overall accounting and financial control of Uganda Country Office. The incumbent will also be responsible for the reception services desk.

Main tasks

• Process all payments (cash and bank) ensuring that proper support document is included, and it is properly approved internally before payment.
• Ensure transactions and data are properly recorded and entered into the accounting system
• Ensure that all expense transactions are reasonable, valid, adequately supported by receipts and within the Country Office’s budget.
• Assist with the maintenance of the filing system of all financial reports, fund requests and other finance documentation
• Review timekeeping and leave records submitted by Administration Department
• Assist in year-end closing of accounting books
• Grant and receive advances to staff, and ensure reimbursement and trip reports received from staff at surrender are well prepared and supported before clearing them off.

Pre-Requisites

Education, Knowledge & Professional Experience:

• Diploma in a relevant field, such as Business Administration, Secretarial Work.
• At least two years of experience in accounting and finance, preferably in a development organization
• Ability to work with minimum supervision
• Effectiveness at team work and interpersonal relationships
• Keen analytical skills
• Excellent organizational skills, and ability to deal with stress or pressure
• High degree of accountability and integrity
• Well spoken, with ability to communicate clearly and concisely.
• Ability to efficiently handle a range of tasks concurrently to meet different needs
• Ability to integrate into a multi-cultural environment.
• Reflects CBM values in daily work.